The Accounts Receivable Coordinator is responsible for managing and maintaining accurate customer accounts, ensuring timely collections, and supporting month-end close activities. This role requires strong attention to detail, effective customer communication skills, and hands-on experience with ERP systemsspecifically Microsoft Dynamics GP. The ideal candidate will be comfortable working independently while collaborating cross-functionally to resolve billing and payment discrepancies.
*“Experience with Microsoft Dynamics GP (Great Plains) is highly preferred*
Key Responsibilities
- Generate, review, and distribute customer invoices accurately and on schedule
- Apply customer payments including checks, ACH, and wire transfers in Microsoft Dynamics GP
- Monitor accounts receivable aging reports and follow up on overdue balances to ensure timely collections
- Reconcile customer accounts and promptly resolve billing discrepancies
- Maintain accurate and well-organized AR files and documentation
- Communicate with customers regarding billing inquiries, payment status, and account issues
- Upload invoices and related documentation into customer online billing portals
- Prepare monthly AR reports and assist with month-end and closing processes
- Ensure compliance with internal credit policies and accounting procedures
- Collaborate with internal departments to resolve billing or payment disputes
- Perform additional accounting or administrative duties as assigned
This position may require work at multiple facilities based on business needs.
Qualifications & Experience
- High School Diploma required; Associate’s or Bachelor’s degree in Accounting or a related field preferred
- Minimum of 5 years of accounting experience, with a strong emphasis on Accounts Receivable
- At least 2 years of experience using Microsoft Dynamics GP
- Solid understanding of accounting principles and AR processes
- Ability to work independently, multitask, and meet deadlines in a fast-paced environment
- Strong proficiency in Microsoft Excel, Word, and ERP systems
- High attention to detail with excellent organizational skills
- Professional communication skills and a customer-service mindset
- Commitment to confidentiality and data accuracy
