Accounts Payable / Administrative Assistant
Contract Opportunity | Fully Onsite | Baton Rouge, LA
Position Overview
We are seeking a detail-oriented and organized Accounts Payable / Administrative Assistant to provide temporary support to a busy accounting department. This position will focus on accounts payable responsibilities, invoice processing, filing, and general administrative tasks.
The ideal candidate will have previous accounts payable experience, strong organizational skills, and the ability to work independently after training. We are looking for someone who is proactive, takes detailed notes, follows established procedures, and ensures accuracy in their work.
Key Responsibilities
- Assist with day-to-day accounts payable activities, including reviewing, entering, and processing invoices.
- Maintain accurate accounts payable records and ensure proper documentation of transactions.
- Organize, file, and maintain accounting documents and financial records.
- Create and organize new accounts payable folders in preparation for year-end activities.
- Provide general administrative support to the accounting department.
- Assist with accounts payable activities across multiple company entities.
- Enter and update information within the accounting system.
- Follow established accounting procedures and maintain accurate records.
- Collaborate with accounting team members to ensure daily tasks are completed efficiently.
- Take detailed notes during training and reference documented procedures to complete assignments independently.
Required Qualifications
- Minimum of 2 years of accounts payable experience.
- Experience with invoice processing, data entry, and general accounting administration.
- Strong attention to detail and organizational skills.
- Ability to learn new systems and processes quickly.
- Self-sufficient and comfortable working independently with minimal supervision after training.
- Strong communication and time-management skills.
- Ability to follow instructions, document processes, and maintain accurate records.
- Proficiency with Microsoft Office and general computer applications.
Preferred Qualifications
- Experience with Microsoft Dynamics GP (Great Plains).
- Previous experience supporting accounts payable for multiple business entities.
- Background working in a manufacturing or industrial environment.
- Experience organizing accounting records and supporting year-end administrative activities.
Schedule & Work Environment
- Location: 6859 Renoir Ave, Baton Rouge, LA 70806
- Work Arrangement: 100% onsite.
- Schedule: Monday–Friday, 8:00 AM–5:00 PM, with a one-hour lunch. Schedule may be adjusted to four or five days per week based on business needs.
- Employment Type: Temporary contract assignment, expected to last approximately 2–3 months.
- Start Date: ASAP.
- Interview Process: Onsite interview.
This is an excellent opportunity for an experienced accounts payable professional who enjoys a structured, team-oriented environment and can quickly step in to provide reliable accounting and administrative support.
