Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Baton Rouge, Louisiana. This long-term contract position is ideal for someone who is organized, detail-oriented, and comfortable handling both payables and receivables in a fast-paced environment. The role will focus on maintaining accurate records, assisting with reconciliations, and preparing financial documentation while working with tools such as QuickBooks and Excel.

Responsibilities:

• Process vendor invoices, verify coding accuracy, and prepare payments in accordance with established procedures.

• Record incoming payments, track outstanding balances, and help maintain accurate accounts receivable records.

• Perform bank and account reconciliations regularly to identify discrepancies and support timely resolution.

• Maintain financial data in QuickBooks and update records to reflect current transactions and account activity.

• Organize, compile, and safeguard accounting files and other sensitive documentation with a high level of confidentiality.

• Assist with spreadsheet tracking, reporting support, and routine financial analysis using Microsoft Excel.

• Review supporting documents for completeness and accuracy before submitting items for processing or approval.

• Use available productivity tools, including Microsoft Copilot, to help streamline administrative and accounting-related tasks.

• Experience supporting accounting operations with a focus on accounts payable and accounts receivable activities.
• Working knowledge of bank reconciliations and the ability to investigate and resolve variances.
• Hands-on experience using QuickBooks for transaction entry, record maintenance, and reporting support.
• Ability to code invoices accurately and process documentation with strong attention to detail.
• Proficiency in Microsoft Excel for tracking, organizing, and reviewing financial information.
• Experience handling confidential records and maintaining discretion with sensitive business documents.
• Strong organizational skills with the ability to compile documents and manage multiple priorities effectively.