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We are looking for an Accounting Assistant to provide dependable support across daily financial activities and general office coordination in Victor, New York on a part-time basis (Approx. 20-25 hours a week). This Long-term Contract position is well suited for someone who is organized, accurate, and comfortable handling a mix of accounting tasks and administrative responsibilities. The role will contribute to smooth day-to-day operations by assisting with transaction processing, reporting, scheduling, and documentation.
Responsibilities:
• Process vendor invoices, assign appropriate coding, and help ensure payments are prepared accurately and on schedule.
• Support accounts receivable activities by tracking incoming payments, updating records, and assisting with follow-up on outstanding balances.
• Enter payroll-related information and other financial data with a high level of accuracy while maintaining organized documentation.
• Perform bank and account reconciliations to help confirm financial records are complete and aligned.
• Prepare routine reports and assist with compiling information needed for internal tracking and project closeout activities.
• Coordinate office supply needs and help maintain an efficient administrative environment for the broader team.
• Arrange meetings, manage scheduling logistics, and provide general clerical support for department operations.
• Assist with maintaining accounting records in QuickBooks and support ongoing updates to financial files and systems.
• Experience supporting accounting operations with exposure to accounts payable and accounts receivable processes.