Import Department Assistant

Key Responsibilities:

• Learn and identify different fabric types, compositions, weights (GSM), widths, and

specifications to assist with sample review, purchase orders, and inventory control.

• Review production samples for quality and specification compliance and coordinate

sample approvals with suppliers.

• Communicate sample approvals, revisions, and required corrections to suppliers.

• Check inventory and reconcile incoming shipments against purchase orders

• Verify purchase orders and shipment details in the MOD2 system. Track incoming

shipments and monitor vessel schedules and arrival dates.

• Assist Import Manager to coordinate with overseas suppliers, freight forwarders, and

customs brokers.

• Maintain accurate suppliers, shipment schedules, and import files.

• Report production issues, shipment delays, and discrepancies to the Import Manager.

Follow up on purchase orders and monitor order status with suppliers.

• Perform all import data entry in MOD2 and company’s AI system

Qualifications:

• Experience in import, purchasing, or logistics preferred.

• Experience using the MOD2 system preferred.

• Proficient in Microsoft Excel and basic office software.

• Strong organizational skills and attention to detail.

• Good communication and follow-up skills.

• Responsible, reliable, and able to meet deadlines.

• Willingness to learn new systems, procedures, and import department operations.

• Ability to multi-task on a daily basis

• Ability to work with assigned roles related to the position

• Full time (7.5 hours daily); 8:30am – 4:30am

• On-site (Monday – Friday)

• Minimal overtime

• Ability to perform and communicate with cross functional related departments

• Temporary employee to hire consideration after successfully completing 90 days.

• Demonstrated experience with the use of personal computers and the ability to navigate

in a multi-window-based environment with two monitors