Job Description
Job title: Project Manager
Department
Operations / Project Management
Reports to
[Senior Project Manager / Director of Operations]
Location
[Office location], with regular travel to job sites
Employment type
Full-time, exempt
Direct reports
Key responsibilities
Project delivery
- Review contract documents, drawings, and specifications, and lead the handoff from estimating to operations.
- Build and maintain project schedules in coordination with the general contractor, foremen, and other trades.
- Prepare and track submittals, RFIs, shop drawings, and material procurement, including long-lead equipment such as chillers, boilers, and air handlers.
- Coordinate mechanical work with BIM/VDC, fabrication, sheet metal, controls, insulation, and test-and-balance scopes.
- Run project meetings and attend owner, architect, and contractor (OAC) meetings.
- Manage commissioning, startup, punch lists, as-built drawings, O&M manuals, and owner training through closeout.
Financial management
- Own the project budget, including cost codes, cost-to-complete forecasts, and monthly projections.
- Track labor hours and productivity against the estimate and work with foremen to correct overruns early.
- Prepare schedules of values, monthly pay applications, and retainage billing.
- Price, negotiate, and document change orders, and flag out-of-scope work promptly.
- Buy out and manage subcontractors and suppliers, including contracts, purchase orders, and invoice approval.
- Support cash flow by following up on billing and collections with the accounting team.
Union labor and field coordination
- Work with foremen, the general foreman, and the field superintendent to forecast manpower needs by trade and project phase.
- Coordinate labor requests and staffing with local union halls, including [UA plumbers and pipefitters, SMART sheet metal workers, and other applicable locals].
- Apply collective bargaining agreement requirements for work rules, overtime, shift work, and jurisdiction.
- Help resolve jurisdictional questions and labor issues in partnership with company leadership.
- Support certified payroll, prevailing wage, and public works compliance on applicable projects.
Safety and quality
- Promote a strong safety culture and support the company safety program on every job.
- Confirm that site-specific safety plans, job hazard analyses, and required training are in place.
- Support compliance with OSHA requirements, plumbing and mechanical codes, permits, and inspections.
- Oversee quality control, including pressure testing, inspections, and documentation.
Client and stakeholder relations
- Serve as the primary contact for owners, general contractors, engineers, and inspectors.
- Communicate progress, risks, and schedule or cost impacts clearly and early.
- Resolve disputes professionally and protect the company's contractual position.
- Build relationships that lead to repeat work, and support estimating on preconstruction and negotiated projects.
Qualifications
Required
- [5+] years of project management experience with a mechanical, plumbing, or HVAC contractor.
- Experience working with union labor and collective bargaining agreements.
- Strong working knowledge of plumbing, piping, and HVAC systems, installation methods, and construction sequencing.
- Ability to read and interpret construction drawings, specifications, and contracts.
- Proven ability to manage budgets, forecasts, change orders, and pay applications.
- Proficiency with project management and scheduling software, such as [Procore, Microsoft Project, or Primavera P6], and Microsoft Excel.
- Strong communication, negotiation, and problem-solving skills.
- Valid driver's license and ability to travel to job sites.
Preferred
- Bachelor's degree in construction management, mechanical engineering, or a related field, or equivalent field experience.
- Background as a union journeyman, foreman, or apprenticeship graduate in the plumbing, pipefitting, or sheet metal trades.
- OSHA 30 certification.
- PMP or CCM certification.
- Experience with BIM coordination tools such as Navisworks or Revit.
- Experience with construction accounting or job cost software, such as [Viewpoint Vista, Sage 300 CRE, or Foundation].
- Experience on [healthcare, higher education, life sciences, or public works] projects.
Working conditions
- Work is split between the office and active construction sites, which vary by project.
- Site visits involve walking uneven surfaces, climbing ladders and stairs, and exposure to noise, dust, and weather.
- Required personal protective equipment must be worn on all job sites.
- Occasional early mornings, evenings, or weekends may be needed to meet project deadlines.
Compensation and benefits
- Salary range: [$75,000] to [$95,000], based on experience
- Health, dental, and vision insurance
- 401(k) plan with [company match details]
- Paid time off and holidays
- Company vehicle or vehicle allowance: [details, if applicable]
- Company phone and laptop
- Professional development and certification support
Equal opportunity statement
James T Kay Co. is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law. We provide reasonable accommodations to qualified individuals with disabilities.
