Job Description
We are looking for a dependable File Clerk to join our team in Diamond Bar, California in a contract capacity with the potential for a long-term opportunity. This position supports daily front-office and records management activities by ensuring documents, mail, and visitor interactions are handled accurately and courteously. The ideal candidate is organized, attentive to detail, and comfortable balancing filing, administrative support, and reception-related tasks in a fast-paced environment.
Responsibilities:
• Greet guests, couriers, and other visitors courteously while directing them appropriately and supporting a welcoming front-desk experience.
• Accept incoming mail and deliveries, then sort and route items to the correct departments or recipients in a timely manner.
• Maintain both paper-based and electronic financial records by filing documents accurately and keeping information easy to retrieve.
• Arrange accounting paperwork in a logical and consistent system to support efficient access and long-term record upkeep.
• Provide administrative assistance such as entering information, preparing basic documents, and helping with day-to-day clerical needs.
• Keep the filing area, reception space, and surrounding workstations neat, orderly, and presentable.
• Assist with document preparation and record gathering related to yearly audit activities and reporting deadlines.
• Take on additional office support duties as business needs require.• High school diploma or equivalent required.
• At least 1 year of experience in an administrative, clerical, or records support role preferred.
• Strong organizational ability with careful attention to accuracy and detail.
• Ability to manage priorities independently and complete multiple assignments efficiently.
• Basic computer skills, including familiarity with Microsoft Word and Excel.
• Clear communication style and a friendly, service-oriented approach when interacting with others.
• Ability to handle confidential materials with discretion and sound judgment.
• Exposure to tools such as Adobe Acrobat, ADP, Epic, IBM AS/400, or similar office and records systems is a plus.
