Senior Executive Assistant / Executive Business Partner (to CEO)
Location:Holland, MI
Company:Hudsonville Ice Cream
Position Summary
This is not a traditional Executive Assistant role.
We’re looking for a highly capable, trusted partner to work directly with senior leadership as a right handsomeone who brings order to complexity, anticipates what’s needed before it’s said, and helps ensure both the business and the people in it are operating at their best.
At Hudsonville Ice Cream, we believehow we do our work matters just as much as what we achieve. We’re built on a legacy of integrity, craftsmanship, and care for peopleand we carry that forward every day.
The right person will be as strong in execution as they are in judgment and relationshipsequally comfortable managing the details, shaping how work gets done, and helping leadership stay meaningfully connected to the team.
If you take pride in being the person others rely on to keep things moving, bring clarity to fast-paced environments, and elevate how people experience an organization, this role will fit you well.
How We Work (And What This Role Requires)
This role is designed for someone who thrives in afast-moving, relational, and high-expectation environment:
- We move quicklybut valuethoughtfulness over chaos
- We care deeply about peoplebut hold a high bar forperformance and follow-through
- We operate with trustso this role requiresownership, discretion, and sound judgment
- We keep things simple and clearno unnecessary complexity or bureaucracy
You will work closely with leadership in a way that requires you to:
- Anticipate needs before they are spoken
- Bringorder and clarityto a full and evolving set of priorities
- Strengthen therelational fabric of the organizationby helping leaders connect with people in meaningful, timely, and authentic ways
- Step in with confidence, while stayinghumble and team-first
- Be equally comfortable indetails and big-picture thinking
Key Responsibilities
Executive Partnership
- Serve as a true partner to senior leadershipprotecting time, sharpening focus, and enabling better decisions
- Anticipate needs, prepare leaders for key moments, and ensure follow-through on commitments
- Act as an extension of the executive in communication, coordination, and accountability
- Bring calm, clarity, and structure to a dynamic and demanding environment
Business Rhythm & Alignment
- Own and improve therhythm of the business(meeting cadence, agendas, priorities, follow-ups)
- Ensure meetings are purposeful, prepared, and lead to clear action
- Help connect dots across teams to improve alignment and execution
- Track key priorities and ensure nothing important falls through the cracks
Communication & Preparation
- Draft, refine, and elevate communicationsinternally and externally
- Prepare materials for leadership meetings, town halls, and key updates
- Manage inbound communication with judgmentknowing what to elevate, redirect, or resolve
Project & Initiative Support
- Support execution of key initiatives by organizing work, tracking milestones, and coordinating stakeholders
- Bring structure to ambiguous or evolving projects
- Help translate strategy into clear next steps and practical execution
Culture & Connection
- Help leadership stay connected to the organization in agenuine and thoughtful way
- Create moments that reinforce care for peoplerecognition, follow-ups, personal touches, and timely outreach
- Maintain awareness of key team moments (wins, challenges, life events) and ensure they are acknowledged appropriately
- Bring intentionality to how communication and interactions reflect theHudsonville way
Personal Integration (High Trust, Low Noise)
- Support select personal logistics that enable leadership to stay focused on what matters most
- Help manage calendar flow across business and personal priorities
- Handle sensitive matters with the highest level of confidentiality and care
What Success Looks Like
- Leadership is focused, prepared, and operating at a high level
- The business feels morealigned, organized, and proactive
- The team feelsseen, valued, and thoughtfully connectedto leadership
- Meetings are clear, efficient, and action-oriented
- Priorities move forward without constant follow-up
- Communication is thoughtful, timely, and reflects our values
Who You Are
- Highly organized, but not rigidyou bringstructure without slowing things down
- Proactive and anticipatoryyou don’t wait to be asked
- Naturally relationalyou notice people, remember details, and act on them
- Thoughtful and intentionalyou elevate how leaders connect with others
- Discreet and trustworthyyou handle sensitive information with care
- Strong communicatoryou can simplify, clarify, and elevate messages
- Humble and team-orientedyou lead without needing recognition
- Comfortable operating close to leadership withmaturity and confidence
Qualifications
- 5+ years supporting senior leaders or operating in a high-accountability environment
- Proven ability to manage multiple priorities with precision and follow-through
- Strong written and verbal communication skills
- High emotional intelligence and sound judgment
- Demonstrated ability to build relationships and operate with care and professionalism
Why Hudsonville Ice Cream
Hudsonville Ice Cream is more than a businessit’s a company built onpeople, purpose, and doing things the right way. As we continue to grow, this role will play a key part in helping our leadership team stay grounded, focused, and connected.
You’ll have the opportunity to shape not just how work gets donebut how peopleexperienceworking here.
A Final Note
This role is for someone who wants to betrusted, stretched, and impactfulnot someone looking to simply manage a calendar.
If you take pride in bringing order to complexity, helping leaders operate at their best, and making people feel genuinely valued along the way, we’d love to connect.
