Review internal manufacturing documentation, including Process Inspection Documents (PIDs), Factory Acceptance Test (FAT) records, Work Orders, and related documents for accuracy, completeness, and compliance.
Verify external vendor documentation such as Certificates of Conformance (CoCs), Material Test Reports (MTRs), and supporting quality records; identify and report discrepancies.
Scan, upload, index, and maintain documentation within document management systems according to company procedures.
Develop and compile Manufacturing Data Packs and Data Books utilizing project-specific requirements and standardized templates.
Ensure the latest revisions of controlled documents are distributed to users while removing obsolete versions from circulation.
Maintain document control processes to support document traceability, retrieval, retention, and archiving.
Investigate documentation issues, analyze root causes, and coordinate resolution efforts with internal stakeholders.
Support continuous improvement initiatives related to document management and quality systems.
Perform additional duties as assigned.
Qualifications
Required
High School Diploma or equivalent combination of education and experience.
Minimum of 2 years of experience in manufacturing documentation, document control, or quality documentation management.
Experience preparing and maintaining Manufacturing Data Books, Data Packs, or similar compliance documentation.
Proficiency with Microsoft Office Suite, including Word and Excel.
Experience using Document Management Systems such as Kofax, Adobe Acrobat, or equivalent platforms.
Preferred
Prior experience in Document Control within manufacturing, engineering, oil & gas, aerospace, or industrial environments.
Knowledge of document control procedures, revision management, records retention, document distribution, and archival processes.
Familiarity with quality management systems and compliance documentation requirements.
