We are seeking an organized and detail-oriented Operations Assistant to support daily operations with a strong focus on logistics, shipping, inventory coordination, and production support. The ideal candidate is comfortable working with shipping documentation, Excel, third-party warehouses, freight providers, and internal teams to ensure materials and orders move efficiently and accurately.
Key Responsibilities
Shipping & Logistics
- Arrange and coordinate inbound and outbound shipments, ensuring timely delivery and cost-effective transportation.
- Prepare and manage Bills of Lading (BOLs), shipping labels, packing lists, and other transportation-related documentation.
- Coordinate with freight carriers, shipping brokers, and third-party logistics providers to schedule shipments, track deliveries, and resolve transportation issues.
- Monitor shipment status and proactively communicate delays, discrepancies, or potential delivery issues.
- Coordinate material and inventory transfers between company locations and third-party warehouses.
- Collect A/P invoices for all the shipments, verify and dispute the discrepancy with service providers, then submit payment requests on Dingtalk
Inventory Management
- Conduct inventory and stock checks and maintain accurate inventory records.
- Coordinate the receiving and withdrawal of materials from third-party warehouse locations.
- Reconcile inventory quantities and billing with third-party warehouses and investigate discrepancies.
- Prepare and maintain documentation for material receipts, inventory transfers, and stock withdrawals.
- Follow up on inventory requirements to help ensure materials are available when needed for production.
Qualifications & Skills
- Proficiency in Microsoft Excel is required.
- Strong organizational and time-management skills with excellent attention to detail.
- Ability to coordinate multiple shipments, orders, and priorities simultaneously.
- Strong written and verbal communication skills.
- Ability to work effectively with carriers, brokers, vendors, third-party warehouses, and internal teams.
- Strong problem-solving and follow-up skills.
- Ability to maintain accurate records and identify inventory or documentation discrepancies.
- Experience with ERP or inventory management systems is a plus.
