Administrative Talent Acquisition

We are looking for an Administrative Talent Acquisition specialist to support hiring activities in Springfield, Massachusetts. This position is suited for someone who can balance recruiting coordination with strong administrative execution in a fast-paced onsite environment. The ideal candidate will help move candidates through the hiring process efficiently while maintaining clear communication with internal stakeholders and delivering a positive candidate experience.

Responsibilities:

• Coordinate day-to-day recruiting support activities, including scheduling interviews and managing hiring logistics for onsite talent acquisition efforts.

• Review incoming resumes and identify candidates whose backgrounds align with current staffing needs and role requirements.

• Conduct initial phone screenings to evaluate qualifications, communication skills, and overall fit before advancing candidates.

• Partner with hiring teams and client-facing contacts to keep recruitment activity organized, timely, and aligned with business priorities.

• Maintain accurate recruiting records, track candidate progress, and ensure documentation is completed throughout the hiring cycle.

• Support operational aspects of talent acquisition by handling administrative tasks that keep the recruitment process moving efficiently.

• Communicate with applicants clearly and respectfully, providing updates and helping create a smooth and responsive candidate experience.

• Assist with negotiation and coordination steps during later stages of the hiring process, as needed.

• Prior experience in talent acquisition, recruiting coordination, or administrative support within a fast-paced business environment.
• Ability to conduct effective phone screens and assess candidate qualifications using established hiring criteria.
• Experience reviewing resumes and organizing candidate pipelines with strong attention to detail.
• Solid operational and administrative skills, with the ability to manage multiple priorities at the same time.
• Comfortable working onsite and collaborating closely with internal teams and client contacts.
• Strong communication and interpersonal skills, including professionalism when interacting with candidates and stakeholders.
• Familiarity with recruitment processes, scheduling, and candidate tracking activities.
• Experience supporting hiring-related negotiation or offer coordination is preferred.