Formatech Inc. is seeking a detail-oriented, organized, and reliable Accounting & Administrative Assistant to join our team. In this role, you will provide critical support to our team staff by performing a range of general accounting functions as well as administrative tasks. The ideal candidate thrives in a structured, high-accuracy environment.
Responsibilities
- Maintain financial records: Keep general and sales ledgers up to date using standardized bookkeeping best practices.
- Process accounts payable: Fact-check incoming and entering vendor invoices, cross-reference purchase orders.
- Manage accounts receivable: Typing of invoices, handle billing adjustments, and follow up on outstanding balances.
- Answering phones: Greeting callers, screening messages, and routing inquires to the right department.
- Inventory management: Monitoring office supplies and placing reorders when needed.
- Shipment intake and auditing: Inspect incoming packages for damage, maintain accurate receiving records, and notifying respective parties upon delivery
Requirements & Qualifications
- Experience:1 to 2 years of relevant experience in an administrative or data-entry heavy accounting role.
- Technical Skills: Proficiency in Microsoft Excel (data sorting, basic formulas) and exposure to software like QuickBooks.
- Soft Skills: Exceptional attention to detail, and excellent communication skills for handling vendor and client inquiries. Ability to maintain confidentiality.
