Position Overview
We are seeking a detail-oriented and analytical Accounts Receivable / Job Costing Analyst to join a growing finance team. In this specialized role, you will oversee project billing, progress billings using AIA G702/G703 forms, cash applications against specific job numbers, lien waiver management, and collections within a fast-paced construction contracting environment. The ideal candidate understands commercial project accounting, work-in-progress schedules, retainage tracking, and field operations compliance.
Key Responsibilities
- Construction Billing & Progress Invoicing: Prepare and submit accurate monthly progress billings, Schedule of Values invoicing, AIA G702/G703 applications, and time-and-materials billings in accordance with owner and general contractor contracts.
- Job Cost & Retainage Tracking: Track project-level receivables, monitor retainage balances, and reconcile accounts receivable subledgers to job cost modules and work-in-progress reports.
- Cash Application & Allocation: Apply customer payments, joint checks, wires, and ACH transfers accurately to specific job numbers, cost codes, and open project invoices.
- Lien Waiver & Compliance Management: Issue conditional and unconditional lien waivers upon payment receipt. Collect and verify required subcontractor and vendor lien releases and joint-pay agreements to protect statutory rights and support clear property title.
- Credit Card & Expense Coding: Audit and process field cardholder expenses and technician charges, ensuring accurate dual coding to the appropriate job number and general ledger account before project manager approval.
- Collections & Dispute Resolution: Partner with project managers, general contractors, and owners to monitor aging receivables, resolve billing discrepancies, address short payments, and improve cash flow.
- Credit Risk & Notice Administration: Evaluate contractor creditworthiness, monitor project bonding requirements, and issue preliminary notices or intent-to-lien notices within statutory deadlines.
- Reporting & Audit Support: Prepare weekly project AR aging reports, retainage schedules, and days sales outstanding analyses for leadership. Support financial audits and ERP migration activities.
Qualifications & Requirements
- Education: Bachelor’s degree in Accounting, Finance, Construction Management, Business Administration, or a related field; equivalent certification and directly relevant experience may be considered.
- Experience: Three or more years of progressive accounts receivable experience within construction, commercial electrical, MEP, or trade contracting environments.
- Technical Proficiency: Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and job cost reconciliations. Hands-on experience with accounting platforms such as Sage Intacct, Sage 100/300 CRE, QuickBooks Desktop, NetSuite, expense management systems, or commercial card portals.
- Industry Knowledge: Strong working knowledge of AIA G702/G703 progress billing, Schedule of Values, retainage accounting, statutory lien requirements, and job-costing fundamentals.
- Core Competencies: Exceptional attention to detail, sound dispute-resolution and negotiation skills, and the ability to collaborate effectively with project managers, general contractors, customers, and accounting colleagues.
Preferred Qualifications
- Experience in commercial building controls, systems integration, MEP subcontracting, or a comparable project-based environment.
- Previous involvement in an accounting software implementation or ERP migration, particularly a transition from QuickBooks Desktop to Sage Intacct.
