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Bookkeeper

GovFirst

Hampton, VA 23663 • $24 to $25 / mo • 9/3/2026

Administrative / Clerical , Accounting / Finance , Professional

Job Description

Job Description
Job Title: Bookkeeper
Location: Hampton, VA
Employment Type: Full-Time (W2)

GovFirst is seeking a detail-oriented and organized Bookkeeper to support financial, payroll, billing, and administrative operations in Hampton, VA.
The successful candidate is responsible for:
  • Maintaining accurate financial records,supporting payroll and invoicing processes,coordinating personnel documentation, andassisting with project compliance and reporting.
  • Facilitate new hire documentation and onboarding in coordination with the corporate office.
  • Enter and maintain employee records, salary information, access badge information, personnel photos, and related data in the project database.
  • Collect, review, and enter employee timesheets from multiple project locations and subcontractors.
  • Verify timesheets against supervisor reports and resolve payroll discrepancies.
  • Maintain labor charge codes within the corporate payroll system.
  • Assist employees with benefits-related questions and personnel documentation.
  • Maintain personnel, client, and subcontractor contact lists.
  • Assemble labor, subcontractor, equipment, and project cost information for client billing.
  • Perform detailed cost calculations and maintain accurate financial records within the project database.
  • Prepare, review, and assist in finalizing monthly client invoices.
  • Coordinate updates to labor charge codes and direct project expenses with clients, subcontractors, and the corporate office.
  • Maintain billing, payroll, and holiday calendars.
  • Submit and reconcile expense reports.
  • Develop and generate reports using the project database to support contract compliance, project management, and financial reporting.
  • Compile project safety metrics and assist with compliance reporting.
  • Assist with compliance with federal, state, and local regulations.
  • File required reports and recommend corrective actions when necessary.
  • Prepare regularly scheduled management reports and supporting documentation.
  • Answer and direct incoming phone calls.
  • Organize meetings, appointments, and project schedules.
  • Produce and distribute correspondence, reports, forms, letters, and project documentation.
  • Develop and maintain organized filing systems.
  • Order office supplies, equipment, and services as authorized.
  • Provide general administrative support to project staff, clients, subcontractors, and the public.
  • Respond to inquiries and provide requested information professionally.
  • Manage multiple projects and deadlines simultaneously.
  • Perform additional duties as assigned by supervisors or the USF Senior Project Manager.

Requirements
Required Qualifications:

  • Minimum of two (2) years of administrative support experience in a professional office environment.

  • Previous bookkeeping experience with working knowledge of payroll, budgeting, accounting principles, and financial reporting.

  • Familiarity with financial and project databases such as Claris FileMaker, Microsoft Access, or similar systems.

  • Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel, including complex formulas and functions.

  • Strong ten-key data entry and keyboarding skills.

  • Knowledge of Virginia employee benefits programs and state personnel policies preferred.

  • Strong written and verbal communication skills.

  • Excellent organizational, analytical, and time management skills.

  • Ability to manage multiple priorities while maintaining a high level of accuracy.

  • Strong customer service skills and ability to work effectively with employees, subcontractors, clients, and management.

Required Education & Credentials:

  • High School Diploma or GED required.

  • Bachelor's degree in Business, Accounting, Finance, Data Science, or a related field preferred.

Required Work Authorization:

  • Must be a U.S. Citizen.

Required Licenses, Certifications & Screening:

  • Valid Virginia Driver's License in good standing required.

  • Must be at least 18 years of age.

  • Fingerprint-based Criminal History Records Check (CHRC) required.

  • Pre-employment drug screening required.