Operations & Business Development Assistant

About Us

KlemchukPLLC is a nationally recognized boutique intellectual property and business law firm based in Dallas, Texas. Werepresentinnovators, entrepreneurs, technology companies, and established businesses that are changing the world through innovation.

Our Founder/CEO is also an entrepreneur actively building multiple businesses, including a growing intellectual property mediation practice, a legal coworking business, and several technology, marketing, and operational initiatives.

We’re looking for someone who wants far more than a traditional administrative position.We’relooking for someone who wants to help build great businesses.

Why This Role Is Different

Most administrative jobs involvemaintainingexisting systems.This role is aboutgrowingbetter ones.

You'll work directly with theleadership teamtohelpimprove operations, launch initiatives, solve problems, streamline processes, and help multiple businessesoperatemore effectively.No two weeks look exactly alike.

The Opportunity

This position is designed for someone withapproximately 3–7 years of professional experience who is ready to accelerate their career.

Your long-term mission is to createleverage.You aresomeone whocanidentifyopportunities for improvement, find and implement creative solutions, document processes, improve workflows, implement automations, andhave an eye that continuouslyseeksopportunities forbusinesses to scale.

As youdemonstrateownership and produce results, your responsibilities will continue to grow.

Primary Responsibilities

• Lead screening, sales pipeline management, andassisting withclient intake
• Executive scheduling and priority management
• Relationship management and business development follow-up
• Create and schedule LinkedInand other social mediacontent
• Assist with mediation practice development and scheduling
• Client billing, Clio payments, light QuickBooks Online bookkeeping
• Manage accounts payable through Bill.com
• Prepare weekly KPI and scoreboard reports
• Coordinate special projects across the law firm, Engage Workspace, and mediation practice
• Improve workflows, document SOPs, implement AI and automation
•Provide assistancewithadministrative operations and train team members on systems you create

You Might Be Our Person If

• You naturally createorderfrom chaos.
• You enjoy figuring things out.
• You notice details others miss.
• You take ownership without being asked.
• You communicate professionally.
• You enjoy learning technology.
• You build systems that make everyone more effective.
• You enjoy a fast-paced work environment.
• You enjoy working in the officeand being availableforothersdaily.
• People know they can count on you.

This Role Is NOT For You If

• You need constant direction.
• Youfrequentlyseek approval for routine decisions.
• Yourequirerepeated reminders.
• You dislike changing priorities.
• You prefer repetitive work over solvingnew problems.
• You wait for someone else to fix problems.

The TraitsWe’reLooking For

Detail-oriented • Analytical • Positive • Resourceful • Professional • Organized • Dependable • Curious • Socially polished • Sense of urgency balanced with accuracy.

Software

Helpful experienceincludes:Apple computers,Microsoft 365for Mac,Excel spreadsheets and formulas,Clio, QuickBooks Online, Bill.com, LinkedIn, Canva, ChatGPT, Monday.com, and Mailchimp.

We can teach software. We cannot teach ownership, integrity, curiosity, judgment,andfollow-through.

What Success Looks Like

Within your first year,you’llprove you aresomeone the Founder/CEO and the leadership teamcantrust completely.

Overtimeyou’llown projects, improve operations, build systems, document processes, implement automation, train others, and become a key contributor to the growth of multiple businesses.

Our Mission

Our mission is to empower innovators to change the world. We believe one way we fulfill that mission is by providing unexpectedly great service while continually improving how we operate.

We're looking for someone who wants to help build that future.

Job Type & Location (Onsite - Dallas, Texas)

• Full-time, in-office (Dallas, TX 75206)
• Monday–Friday, 8:30 a.m. – 5:30 p.m.

Compensation & Benefits

• Up to $50,000 annual salary (based on experience) plus benefits package

• 401k, Medical, Dental, Vision

• Free parking and professional work environment

How to Apply

Through the application portal, pleasesubmityour rsum along with a brief cover letter answering the following questions:

1. Tell us about a time you improved a process without being askedand why that example stands out to you.
2. Describe something complicated you taught yourself because you needed to figure it outand why it was important to do so.
3. Why does this position interest you?

Attention to detail matters in this role. Please include the phrase“Always Improving”somewhere in your coverletterso we knowyou'vecarefully read the entire job posting.

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