Administrative Assistant ? The Administrative Assistant is responsible for providing effective clerical support to the management team while maintaining accurate and organized records.
This position will reside at our Bryan, Texas location.
20 - 30 hours a week Monday - Friday (No Overtime)
The Administrative Assistant is responsible for providing effective administrative support to the other administrative staff, as well as the management team while maintaining accurate and organized records.
Essential Functions:
- Assist other Administrative Support staff with Accounts Payable for Division office; working closely with San Antonio Accounting/Finance department
- Assist with maintenance of purchase orders and invoicing
- Processes Daily tickets and reporting
- Assist with HR on/off boarding paperwork, benefits enrollment, and HR transactions, working closely with San Antonio HR office
- Reads and routes incoming mail. Locates and attaches appropriate file to correspondence
- Organizes and maintains file system and files correspondence and other records
- Reception, answer office phones and greets visitors
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities
- Coordinating delivery of certifications to customers
- Facility logistics coordination assistance
- Orders and maintains supplies and arranges for equipment maintenance for office
- Additional duties as assigned by management
