Position Summary: The AP Specialist will support the accounting team on a variety of tasks such as but not limited to accounts payable management, invoice processing, handling expense accounts, bank /credit card reconciliation, generating reports, and assisting with end-of-year accounting tasks. The role will report to the Corporate Controller.
Role & Responsibilities:
- Process outgoing payments in compliance with financial policies and procedures.
- Reconcile credit card statements, collects and tracks receipts.
- Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
- Facilitate payment of invoices due by sending bill reminders and contacting clients.
- Coordination of invoice work flow process to ensure invoice approvals are completed in a timely manner.
- Generate reports detailing accounts payables status.
- Understand expense accounts and job costing.
- Understands compliance issues around accounts payable processes (W-9, sales tax, insurance, etc.)
- Assist with 1099s at the end of the year.
- Perform other accounting assignments and tasks
Education/Experience:
- HSD or GED; college degree in accounting or a combination of college and accounting or bookkeeping experience, preferred.
- Proficient in Microsoft Office with strong Excel skills, Word, Outlook
- Demonstrated working knowledge of accounting software: SAGE, Dynamics, Yardi, Stampli, Quickbooks Enterprise.
- Ability to work both independently with minimal supervision
Soft Skills /Professional Skills:
- Ability to work in a fast-paced environment while adhering to strict deadlines.
- Self-Starter /start up experience preferred.
- Composed and Steady
- Curious/Problem Solver
- Highly Detail Oriented
- A work ethic for accuracy
- Excellent Communication skills
Physical /Work Environment:
- Onsite (Monday-Friday)
- Work is done in an office environment and is mostly sedentary.
- Moderate noise level
- Manual dexterity
- Works in front of a computer/monitor for most of the working day
Downtown Miami- Monday – Friday 8:30 – 5:30/9:00 am – 5:00 pm
