Job Description
We are looking for an experienced and detail-oriented Receptionist to serve as the welcoming face of our office in Florida. This Long-term Contract position is ideal for someone who communicates confidently, maintains a highly presentable demeanor, and creates a positive experience for visitors, callers, and staff. The role is fully onsite and requires a dependable individual who can manage front desk operations with courtesy, accuracy, and efficiency.
Responsibilities:
• Welcome guests and assist with document sign-in and related front desk interactions in a courteous and efficient manner.
• Manage a multi-line phone system, directing incoming calls promptly and accurately to the appropriate contacts.
• Receive, sort, and distribute incoming mail to the correct departments and team members each day.
• Prepare outgoing mail and packages, ensuring items are processed and sent according to office procedures.
• Maintain an organized reception area that reflects an inviting and positive first impression for all visitors.
• Provide courteous support to employees and guests by answering questions and addressing routine front desk needs.
• Monitor daily office communication flow to help keep administrative activities running smoothly.
• Handle general reception coverage throughout the workday in a fully onsite office environment.• At least 1 year of experience in a receptionist, front desk, or similar customer-facing administrative role.
• Strong verbal communication skills with a detail-oriented, friendly, and confident presence.
• Ability to operate a multi-line phone or switchboard system with accuracy and efficiency.
• Experience handling inbound calls, routing messages, and providing excellent service to callers and visitors.
• Comfortable managing mail distribution, package handling, and related clerical support tasks.
• Strong organizational skills with the ability to manage multiple front desk responsibilities at once.
• Must be able to work onsite on a permanent office schedule in Ponte Vedra, Florida.
