Associate, Accounting

Location: Pine Brook, NJ
Department: Finance & Accounting
Reports to: Vp, Finance

Why MaxLite?

For nearly 35 years, MaxLite has led the industry in energy-efficient lighting solutions. As an early innovator in LED technology, we offer a comprehensive portfolio of advanced indoor and outdoor LED lamps and luminaires under the MaxLED® brand. A three-time ENERGY STAR® Partner of the Year, we continue to push the industry forward through innovation, research, and operational excellence.

Our vision is simple: Transform the way people experience light. Guided by our values of mutuality, efficiency, responsibility, innovation, and teamwork, we strengthen our position as a trusted lighting and controls solutions provider delivering high-performance products backed by superior service and lifetime support.

Ease of doing business is our core priority at MaxLite. We cultivate strong partnerships and streamlined operations to provide responsive service, reliable solutions, and long-term value to our customers.

Job Description

MaxLite is seeking a detail-oriented and dependable Accounting Associate to join our Finance team at our Pine Brook, NJ headquarters. This position will support daily accounting operations, including accounts payable, bank reconciliations, general ledger transactions, customer credits, commission processing, and routine financial reporting.

The ideal candidate has a foundational understanding of accounting principles, strong organizational skills, and the ability to manage multiple responsibilities accurately and efficiently. This role requires collaboration with internal departments and external vendors to ensure timely and accurate processing of financial transactions.

We are seeking someone who is eager to learn, takes ownership of assigned responsibilities, and contributes to the overall efficiency of our accounting operations.

Job Duties:

• Receive, review, and process vendor invoices, ensuring accuracy, proper inventory receipt, general ledger coding, and timely payment processing.
• Reconcile vendor statements, investigate discrepancies, and coordinate payments through checks, electronic transfers, and company credit cards.
• Perform daily bank reconciliations, record banking transactions, and resolve outstanding accounting discrepancies.
• Prepare and post general ledger journal entries, including freight, employee expenses, recurring payments, and other operating transactions.
• Support month-end accounting activities, account reconciliations, and maintenance of accurate financial records and supporting documentation.
• Process customer credit memos, volume rebates, and marketing rebates, coordinating with Sales and Finance to ensure accurate account adjustments.
• Assist with monthly sales commission reporting, payment preparation, check processing, and distribution.
• Maintain and reconcile petty cash, including replenishment, supporting documentation, and secure handling of funds.
• Prepare assigned quarterly state reports, maintain filing deadlines, and provide general accounting support, including responding to inquiries and maintaining accounting procedures.
• Perform all other duties as assigned.

What We Look For:

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred;
• 1–3 years of accounting, accounts payable, bookkeeping, or related financial administration experience.
• Basic understanding of general ledger accounting, accounts payable, and bank reconciliation procedures.
• Experience working with accounting or ERP systems with the ability to adapt and use those platforms
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to prioritize multiple assignments and meet recurring deadlines.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.

Work Environment and Role Demands

• This is an on-site position based at our Pine Brook, NJ headquarters, Monday through Friday, five days per week.
• Must be able to commute reliably to the assigned work location.
• Ability to perform standard office functions, including sitting, standing, walking, typing, reading, and communicating.
• Must be legally authorized to work in the United States.

Career Progression & Growth at MaxLite

At MaxLite, roles are built with long-term growth in mind. Career progression is performance-driven and aligned with business objectives.During the first six months, successful employees will become proficient in MaxLite's accounting systems, daily transaction processing, vendor relationships, and reconciliation procedures.By the end of year one, employees are expected to manage assigned accounting responsibilities independently, consistently meet processing deadlines, and contribute to improvements in accuracy and operational efficiency.Over time, high-performing employees may expand their responsibilities into additional accounting functions, financial reporting, process improvement, or more advanced accounting positions based on demonstrated.

EEO Statement

MaxLite is an Equal Opportunity Employer and provides equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, citizenship status, protected veteran status, military status, or any other characteristic protected by applicable federal, state, or local law. MaxLite strictly prohibits discrimination, harassment, and retaliation in any aspect of employment.

Reasonable Accomodation

In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, MaxLite provides reasonable accommodations to qualified individuals with disabilities and to individuals with sincerely held religious beliefs, unless doing so would cause undue hardship. This policy applies to all aspects of employment, including the application and interview process. Applicants requiring accommodation should notify Human Resources.

Work Authorization

MaxLite does not provide visa sponsorship or support for employment-based work authorization. Applicants must be legally authorized to work in the United States at the time of hire and must not require current or future sponsorship.

At Will Employment

Employment with MaxLite is at will. This means that either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law. Nothing in this job description or related materials should be construed as a contract of employment.