AWCT is hiring a full-time HR/Payroll Coordinator for our Chicago Ford location. This is an on-site position working 7am - 3:30p with some weekend availaibilty needed.This position comes with an AMAZING benefits package and great pay too! Please apply fast for this position!
The general pay range for this position is $33-$35 per hour. The successful candidate's actual pay will be based on various factors, such as qualifications, experience, internal equity, and market considerations.
AWCT offers a generous benefits package supporting both physical and mental well-being. Benefits include health insurance for associates, spouses, and children; basic life and AD&D insurance; disability insurance; EAP; auto discounts; fitness reimbursements; a 401(k) plan with company contribution; and several voluntary benefits. Chicago staff have paid holidays, vacation and sick accruals, bereavement leave, and jury duty leave.
Summary
The HR/Payroll Coordinator provides administrative and HR/payroll support within the Terminal under established company procedures and management direction. This position processes payroll-related information, maintains employee records, supports onboarding and orientation, and assists with HR programs. The role serves as a first-line resource for routine associate questions and escalates employee relations, labor relations, payroll, and compliance-related matters to appropriate resources. The position also provides backup support for front desk, billing, and scheduling functions to support efficient facility operations.
Essential Duties and Responsibilities
- Process weekly payroll for hourly associates in coordination with supervisors and Corporate Payroll.
- Audit and validate time and attendance data and coordinate corrections through established procedures.
- Prepare weekly and monthly payroll and benefits reports.
- Reconcile and submit union dues, 401(k), and benefit contributions per company and CBA requirements.
- Research payroll discrepancies and escalate issues as appropriate.
- Maintain HRIS records and process employee status changes.
- Maintain personnel, medical, safety, and training records per retention and confidentiality requirements.
- Track FMLA usage and forward documentation to Corporate Benefits; direct associates for eligibility determinations.
- Maintain required state and federal postings and notify management of compliance issues.
- Prepare unemployment and separation documentation with management.
- Track attendance, call-offs, and assignment records using established processes.
- Monitor cumulative hours and maintain call/order logs per CBA guidelines.
- Communicate assignment and attendance expectations as directed.
- Report workforce trends and escalate discrepancies or CBA-related questions.
- Process disciplinary documentation; does not determine outcomes.
- Prepare onboarding materials and conduct new hire orientation.
- Serve as a first-line resource for routine payroll, benefit, and HR questions.
