Auburn, ME 04210 • (40.3 miles) • Full Time • 9/19/2026

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Long-term Contract position based in Auburn, Maine. This role focuses on accurate invoice handling, payment processing, and financial record maintenance while helping ensure vendors are paid on time. The ideal candidate brings strong attention to detail, sound judgment with account coding, and the ability to manage a steady workflow in a deadline-driven environment. Responsibilities: • Review incoming invoices for completeness, accuracy, and proper approval before processing. • Assign correct general ledger or account codes to invoices and related payment records. • Prepare and process electronic payments, including ACH transactions, in accordance with established timelines. • Coordinate schedu

Lewiston, ME 04240-5935 • (36.5 miles) • Full Time • 9/17/2026

Description: SummaryThe Administrative Assistant facilitates the efficient operation of the main office by performing a variety of clerical and administrative tasks for all departments.EssentialFunctionsAnswers and transfers phone calls, screening when necessary.Welcomes and directs visitors and clients.Maintains filing systems as assigned.Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.Responds to and resolves administrative inquiries and questions.Coordinates and schedules travel, meetings, and appointments for leadership.Prepares agendas and schedules for meetings.Records and distributes minutes or other records for meetings.Maintains office supplies and coordinates maintenance of office equipme

Auburn, ME 04210 • (40.3 miles) • Full Time • 9/17/2026

Evergreen Subaru is looking for someone with superior organization skills and a high attention to deal to help keep our Office running smoothly.Primary duties:- Scanning paperwork from various departments into our electronic records system- Filing scanned paperwork- Maintaining Dealership supplies including preparing the supply order and processing supplies received- Shredding confidential paperworkSecondary Duties:- Running errands as needed- Occasional customer vehicle pickup or drop off for the service teamRequirements:- Valid Driver's License- Ability to use a computer is required.- Prior experience in an office setting is preferred.The position will be about 15-20 hours per week. The schedule is flexible on the days and times that make up those 15-20 hours.Evergreen Subaru provides a

Waterville, ME 04901 • (43.4 miles) • Full Time • 9/17/2026

Company Overview:ALCOM’s impressive growth has been driven by a dedicated team committed to producing the highest-quality aluminum trailers across every category. From our beginnings with a single flagship facility in Winslow, Maine, we’ve expanded to four manufacturing plants across the country. This strategic growth not only strengthens our dealer network but also creates valuable career opportunities, fosters innovation, and enhances our ability to deliver top-tier products with faster turnaround times and lower freight costsOur team proudly manufactures 160+ standard trailer models, covering a wide range of applicationsincluding cargo, personal watercraft (PWC), horse and livestock, car haulers, snowmobile, landscape and utility, ATV, and motorcycle trailers. We don’t just build traile

Belfast, ME 04915 • (42.6 miles) • Full Time • 9/15/2026

Position Summary:The Dispatcher is responsible for scheduling and coordinating deliveries, communicating with drivers and customers, monitoring delivery activities and ensuring materials are delivered accurately and on time. This role is a key link between sales, drivers and customers.Key Responsibilities:- Schedule and dispatch delivery trucks and drivers according to customer orders and delivery priorities- Coordinate daily delivery routes to maximize efficiency and minimize transportation costs- Communicate delivery schedules and updates to customers and contractors- Verify order details, delivery locations, and any special handling requests- Work closely with yard workers to ensure orders are pulled correctly for transfers- Ensure compliance with company policies, DOT transportation re

Portland, ME 04103 • (44.2 miles) • Full Time • 9/15/2026

Position Overview: We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks.Key Responsibilities:Manage document storage, file upload inloadingReview mail, organize, scan appropriatlySupport executive leadership with scheduling, calendar management, and coordination of team meetings.Capture meeting notes, track action items, and follow up with participants to ensure timely completion.Coordinate and organize team events, including logistics and vendor managemen

Portland, ME • (43.8 miles) • Full Time • 9/4/2026

Job SummaryWe are seeking an organized Part-Time Bookkeeper to manage our daily financial activities. This is an on-site position based in either our Portland, ME or Danvers, MA office. This role is ideal for someone who thrives in a small office environment, enjoys working independently, and is looking for a consistent schedule of 20 to 30 hours per week.Key ResponsibilitiesERP Maintenance: Process financial transactions and maintain the general ledger within our ERP system.Accounts Payable (AP): Review vendor invoices, code accounts, and manage timely payments.Accounts Receivable (AR): Create customer invoices, apply payments, and monitor aging reports.Reconciliations: Complete monthly bank and credit card reconciliations to ensure record accuracy.Journal Entries: Prepare and post necess

Gray, ME 04039-9586 • (44 miles) • Full Time • 8/31/2026

We are currently accepting applications for an immediate opening for an Administrative Assistant to be based at our Gray, Maine office. This position is full-time and hours are generally Monday - Friday from 8:00am to 4:30pm.We are a hardworking team with a passion for construction whose focus is to provide high-quality services to our clients while helping each other reach our goals. We have a fast-paced professional work environment with the need for thoughtfulness and attention to detail on a variety of different projects. We provide opportunities for extensive training and job experience to develop your skills and expertise. We train and support our team's professional development. The Gray, Maine office is part of the S. W. Cole Engineering team, an established employee-owned firm wit

Lewiston, ME 04240 • (36.5 miles) • Full Time • 8/26/2026

Northeast Bank is a Maine-based, full-service community bank and a national commercial real estate lender with offices in Boston, New York, and LA. We are looking for motivated and talented individuals who want to make an impact in a growing company that cares about its employees, customers, and the communities it serves. Northeast Bank provides competitive compensation and benefits, including generous PTO. If you are looking for a growing organization that prioritizes its employees, we encourage you to apply.POSITION SUMMARY: Reporting directly to the Retail Operations Manager, this role provides administrative, organizational, and operational coordination support to the Community Bank Leadership team and Banking Operations. The Administrative Services Coordinator assists with day-to-day

Portland, ME 04101 • (43.6 miles) • Full Time • 9/17/2026

SUMMARYThis position provides oversight and supervision of non-clinical care team members with a focus on skills development, coaching, and quality assurance. The Administrative Supervisor also performs day-to-day operations relating to staffing, schedules, and patient flow.This position also manages the development and delegation of workflows for non-clinical care team members. This includes identifying opportunities to improve efficiency, standardize documentation of relevant patient information, and to streamline communication and processes between departments.CORE RESPONSIBILITIES: • Leadership Competencieso Personnel Management Directly supervises non-clinical personnel (medical receptionists and health unit coordinators). Continuously improves and conducts departmental new employee o

Wiscasset, ME • (12.3 miles) • Full Time • 9/15/2026

OverviewNow Hiring: Service Technician Dispatcher – Security SystemsLocation:Wiscasset, ME (On-Site) Schedule:Monday–Friday | 8:00 AM – 5:00 PMPay: $20–$24 per hour Position Type:Full-TimeHelp Keep Our Team Connected and Our Customers SupportedAre you organized, enjoy helping people, and have a knack for keeping schedules running smoothly? Join Cunningham Security as a Service Technician Dispatcher, where your communication and coordination skills will help our technicians deliver dependable service to our customers.Cunningham Security is an established provider of customized commercial and residential security solutions. In this role, you’ll work closely with our customers, service technicians, and production department to coordinate appointments, organize daily service needs, and create

Augusta, ME 04330 • (32.8 miles) • Full Time • 9/10/2026

Maine Public Employees Retirement System (MainePERS) seeks a Payroll Account Associate I to join our Employer Reporting team. This is the entry-level position in the Payroll Account Associate series. If you are an organized, detail-oriented individual who is proficient in MS Excel, this is a great opportunity to build your career while supporting the retirement security of Maine's public employees.What You'll DoReview payroll reports, adjustments, and employer payments for accuracy.Research and resolve payroll reporting discrepancies.Analyze payroll information and supporting documentation to ensure compliance with reporting requirements.Process member-related forms and maintain accurate records.Collaborate with employers and internal staff to resolve reporting issues.What Helps You Succee

Portland, ME 04101 • (43.6 miles) • Full Time • 9/9/2026

Part-Time Payroll SpecialistDrummond Woodsum is seeking an experienced part-time Payroll Specialist to manage payroll for approximately 200 employees working across eight states. We are looking for someone with strong payroll knowledge who can independently manage the complete payroll cycle with accuracy, sound judgment, and a high level of discretion.The Payroll Specialist will work closely with Human Resources, Finance, and third-party vendors in a digital-first environment. In addition to processing payroll, this position will be responsible for processing, funding, and reconciling 401(k), HSA, and FSA contributions and identifying opportunities to strengthen payroll processes and controls.Key Responsibilities:Independently process regular, off-cycle, and final payrolls in accordance wi

Lewiston, ME 04240 • (36.5 miles) • Full Time • 9/8/2026

ADispatcher, under the supervision of a manager, is responsible for communicating with drivers, school district personnel, and parents for daily routes, trips, and extracurricular activities of students for our clients. The Dispatcher has significant, daily contact with all levels of Company personnel and as necessary with outside entities such as insurance brokers, attorneys, business partners, and the public. Contacts are generally for the purpose of dispensing information, providing technical advice or policy interpretation or for program coordination. These contacts will require considerable judgment, diplomacy and discretion and the ability to communicate clearly. The Dispatcher deals regularly with sensitive and/or confidential information and therefore must exercise extreme care in

Waterville, ME 04901 • (43.4 miles) • Full Time • 9/4/2026

Waterville AudiologyPatient Care Coordinator (PCC)Position DetailsThis is a full-time, in-person position located at our Waterville, Maine office. This is not a remote or hybrid position.Schedule:Monday through Friday8:00 a.m. to 5:00 p.m. with a one (1) hour unpaid lunch break40 hours per weekBenefits Eligibility: This position is eligible to receive full-time employee benefits that include:Paid Time Off: 1 week (40 hours) accrued annually starting after 90 days of employment; 2 weeks accrued annually starting after 1-year of employmentUnpaid Time Off: 40 Hours Per Year Allowed with ample notice for scheduling purposesPaid Holidays: 4 days paid from the choice of: New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas Eve, and Christmas Day Position SummaryThe Patie

Portland, ME 04101 • (43.6 miles) • Full Time • 9/4/2026

Benefits:401(k)401(k) matchingCompetitive salaryFlexible schedulePaid time offTraining & developmentBonus based on performanceOpportunity for advancementHOW TO APPLY: Click the CAREERS page on our COMPANY SITE. Scroll down to the bottom, and press on APPLY TODAY! Copy & Paste: https://agingkingdomhomecare.com/career-opportunities/ OR: Schedule a time to come into the office to complete an application! FOR QUESTIONS OR CLARIFICATIONS: Call About Us: Aging Kingdom Homecare is a faith-based, non-medical, in-home care provider that seeks to maintain Quality Life through Quality Care in our clients' homes and the industry. We provide personal care, light housekeeping, transportation and errands, medication reminders, companionship, spiritual care, and much more. Our goal is to add value to the

Portland, ME • (43.8 miles) • Full Time • 9/17/2026

Do you love helping people, staying organized, and creating exceptional customer experiences?At Berlin City Toyota, every outstanding customer experience begins with the first hello. We're looking for a friendly, professional, and customer-focused Customer Relations Associate to become the face and voice of our dealership.Whether you're welcoming guests at the front desk or assisting customers over the phone, you'll play an essential role in delivering a seamless, positive experience that leaves a lasting impression. Your ability to connect with people, anticipate their needs, and ensure every interaction is handled with care will directly contribute to our reputation for exceptional customer service.No automotive experience? No problem. We'll provide the trainingyou bring the positive att

Rockland, ME 04841 • (21.3 miles) • Full Time • 9/11/2026

Receptionist Career OpportunityValued for your Receptionist SkillsAre you a friendly and organized individual with a passion for creating a welcoming atmosphere? Join our team as a Receptionist, where we believe in fostering careers close to home and heart. Be the first point of contact at our hospital, creating positive impressions and ensuring a smooth, friendly experience for visitors and callers. Your role as the face of our organization is pivotal, contributing to a warm environment aligned with your values. Operating the switchboard, managing front desk reception, and providing crucial clerical support across departments, your contributions ensure effective communication and operational efficiency. Ready to be a difference-maker in our welcoming hospital? Explore this Receptionist po

Farmingdale, ME 04344 • (28.7 miles) • Full Time • 9/11/2026

Company Description Full-time OpportunityAtKennebec Physical Therapy, our number one priority is the patient. We strive to provideindividualized treatment with hands-on, compassionate care. We do not rush our patients or our clinicians. Rather, we perform comprehensive evaluationsandencourage patient input for treatment planning and goal setting.Our philosophy is to provide the highest quality therapy through personalized care and education. We support creative and individualized intervention. Ourpersonalizedapproach ensures patient comprehension and will enhance proper treatment progression tosecure the best outcome for ourpatients. In order for full return to an active and healthy lifestyle, the patient must be involved and educated in the recovery process.Job Description As aMedical Rec

Augusta, ME 04330 • (32.8 miles) • Full Time • 9/8/2026

Description: Kennebec Valley Community Action Program (KVCAP), which seeks to strengthen individuals, families and communities through direct services and community collaborations that create solutions to poverty, is looking to hire a self motivated and organized Building Receptionist. The Building Receptionist is responsible for operating phone lines, greeting all external and internal customers and for providing general administrative customer service support to the programs occupying the building. Provides information and referrals to clients as appropriate.Requirements: Two years’ clerical/office experience including accurate keyboarding and math skills.Strong typing and computer skills with the ability to create documents and reports using office applications.Strong interpersonal, org

Brunswick, ME 04011 • (25.4 miles) • Full Time • 9/4/2026

Benefits:Opportunity for advancementPaid time offTraining & development401(k) matchingBonus based on performanceROLE DESCRIPTION:Chris Grimes Insurance Agency is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a receptionist. Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES:Greet customers warmly in person and over the phone, directing them to the appropriate team members.Manage appointment scheduling and office communications.Assist

Topsham, ME 04086 • (24.5 miles) • Full Time • 9/2/2026

Pay based on experiencePart-time - Coverage would be for Friday evening and Saturday day shift - Other shifts as neededIf you thrive in a dynamic environment and are flexible with your schedule, this could be the perfect opportunity for you!At The Highlands, we are dedicated to enriching the lives of our residents through compassionate care and unwavering support. We are seeking individuals who share our commitment to creating exceptional living experiences and who are eager to contribute to a supportive, family-like atmosphere. When you join The Highlands, you become an integral part of a team that values making a positive difference every single day. If you are driven by empathy and excellence, we invite you to bring your talents to our welcoming community.Full-time benefits include:PTO

Topsham, ME 04086 • (24.5 miles) • Full Time • 9/1/2026

MjjM Salons is looking for fun-loving, confident, hardworking individuals to help ourprofessionalstylists provide a great in-salon experience for our guests.You will be the face of the salon;greet customers upon their arrival, be conversant in services, retail, and pricing, and process transactions. You will take the lead in managing the guest flow of the salon and communicating with guests until seated with their stylist. You will assist in managing retail, cleaning, stocking and upkeep of the salon, and other administrative duties. To be successful in thisrole, you should be highly organized, have strong communications skills, be adept on computers and point of sale systems, and be able to manage clients with grace and a smile, even during peak demand!You deserve to be part of an amazing

Portland, ME 04101 • (43.6 miles) • Full Time • 8/28/2026

Description: Part-Time Front Desk Receptionist Location: Portland, ME 04101 (On-Site)Schedule: Part-Time | Monday-Friday | 7:45 AM - 12:30 PMCompensation: $17.00-$18.50 per hourStart Date: ImmediateJoin the Team at Dirigo Management Company (DMC) Dirigo Management Company (DMC) is a fast-paced, customer-focused property management company serving a diverse portfolio of residential, commercial, condominium, and maintenance properties throughout the region. We are committed to delivering exceptional service while fostering a professional, collaborative, and welcoming workplace.We are seeking a friendly, dependable, and organized Part-Time Front Desk Receptionist to serve as the first point of contact for our clients, residents, vendors, and visitors. If you enjoy providing outstanding custom

Augusta, ME 04330 • (32.8 miles) • Full Time • 8/16/2026

About the RoleIn this role, you will be the expert in point of sale and customer services, providing direction and working alongside associates to deliver excellent customer service. You will teach, coach, develop and supervise associates while completing all service processes focused on consistent execution and operational efficiency.What You’ll DoLead, coach and assist associates to deliver speed of service, execute complicated transactions and create a compelling customer experience at POC and Customer ServiceMeet or exceed individual goals (e.g., credit, loyalty) and support the service team in meeting storewide goalsCoach, teach and train associates to accurately and efficiently execute point of sale and customer service standards based on company guidelinesSupport the training of ass

Portland, ME 04101 • (43.6 miles) • Full Time • 9/2/2026

Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portland, Maine. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment.Role: Litigation Legal AssistantLocation: Portland, MESalary: $65,000 - $75,000 (depending on experience)Schedule: In Office M-F during onboarding, then hybrid (3 days in, 2 days remote)Responsibilities:Assist with trial, deposition, hearing, and other court proceeding preparatio

Portland, ME 04103 • (44.2 miles) • Full Time • 8/23/2026

Position Summary:The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities.Key Responsibilities:· Answer, screen, and direct incoming phone calls and emails.· Maintain organized filing systems (physical and digital).· Scan and organize incoming mail.· Make routine bank deposit deliveries.· Complete administrative updates to portals/online tools, and tasks of operations.· Prepare and edit document

Portland, ME 04101 • (43.6 miles) • Full Time • 9/4/2026

Legal Assistant – School Law and Municipal Law GroupsPortland, MaineDrummond Woodsum is seeking a full-time legal assistant in our Portland, Maine office. This position entails carrying out administrative services, providing support to legal professionals by preparing various documents including correspondence, legal forms, and other documents support to enhance attorney/timekeeper effectiveness, with a focus on special education, public finance, and general municipal law.Responsibilities will include:Complete administrative duties, such as making copies, answering and directing phone calls, and greeting clientsProficiency with processing edits and red-lining in Word, and conversions and manipulations in PDFDraft, proofread, and format legal documents, including correspondence, memoranda,

Warren, ME 04864 • (17.6 miles) • Full Time • 9/15/2026

Job Summary:The Receptionist/Administrative Support position supports daily office operations. This role involves answering the phones, customer service, and assisting with administrative tasks to ensure smooth business operations.Supervisory Responsibilities:NoneDuties/Responsibilities:Answer phones and general customer serviceSupport accounts receivable tasks as neededAssist with Purchase Orders and receiving as neededAssist management with general administrative dutiesRequired Skills/Abilities:High attention to detail and accuracyStrong organizational and time management skillsExcellent communication and customer service skillsProblem solving skillsEducation and Experience:High School diploma or equivalent1-3 years of administrative or office experienceBasic understanding of building ma

Topsham, ME 04086 • (24.5 miles) • Full Time • 8/28/2026

This position requires evening and weekend availabilityMust be available for several weeks of daytime trainingIf you thrive in a dynamic environment and are flexible with your schedule, this could be the perfect opportunity for you!At The Highlands, we are dedicated to enriching the lives of our residents through compassionate care and unwavering support. We are seeking individuals who share our commitment to creating exceptional living experiences and who are eager to contribute to a supportive, family-like atmosphere. When you join The Highlands, you become an integral part of a team that values making a positive difference every single day. If you are driven by empathy and excellence, we invite you to bring your talents to our welcoming community.Full-time benefits include:PTO (Paid Tim

Yarmouth, ME 04096 • (36.3 miles) • Full Time • 8/24/2026

SUMMARY: This role will serve as the first point of contact for patients, providing exceptional customer service while managing front desk operations. Responsible for patient check in and check out, scheduling necessary follow up and ancillary appointments, payment collection, and maintaining accurate patient records.Based primarily in Yarmouth, ME and travel to other locations as needed.CORE RESPONSIBILITIES:Greet incoming patients using friendly, respectful communicationObtaining and documenting up to date demographic information for patients, including updated insurance information, license information, etc.Accept patient payments and document accordinglyFamiliar with payments required from patients enrolled in all insurance plans that InterMed participates with and collect necessary co

Portland, ME 04102-3175 • (43.8 miles) • Full Time • 9/10/2026

We are looking for a detail-oriented Medical Data Entry Clerk to join a healthcare team. This onsite opportunity is a Long-term Contract position supporting a high-volume, patient-facing environment where precision, clear communication, and compassionate communication are essential. The role plays an important part in collecting and maintaining sensitive clinical information that supports state reporting. Candidates should be comfortable working in a fast-paced setting with rotating coverage needs, including weekends and holidays as required.Responsibilities:• Collect, review, and enter medical and demographic information with a high level of accuracy to support official clinical records.• Interact directly with patients, clinicians, interpreters, and administrative staff in a respectful a

Portland, ME 04101 • (43.6 miles) • Full Time • 9/4/2026

SUMMARY: This role will serve as the first point of contact for patients, providing exceptional customer service while managing front desk operations. Responsible for patient check in and check out, scheduling necessary follow up and ancillary appointments, payment collection, and maintaining accurate patient records.CORE RESPONSIBILITIES:Greet incoming patients using friendly, respectful communicationObtaining and documenting up to date demographic information for patients, including updated insurance information, license information, etc.Accept patient payments and document accordinglyFamiliar with payments required from patients enrolled in all insurance plans that InterMed participates with and collect necessary co-paysMaintain accurate transaction batches on credit card machine; balan