We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations and ensuring efficient office management. This position requires strong organizational skills, excellent communication abilities, and a commitment to providing exceptional customer support. Bilingual candidates, particularly those fluent in Spanish, are highly encouraged to apply.
Duties
- Provide administrative support by managing schedules, coordinating meetings, and organizing travel arrangements.
- Handle customer inquiries and provide assistance with a focus on delivering outstanding service.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Manage office supplies
- Answer phones and handle in-person inquires.
- Utilize Microsoft Office, Adobe and DocuSign.
- Prepare reports, presentations, and correspondence as needed.
- Maintain a clean and organized office environment to promote productivity.
Experience
- Previous experience as a receptionist or in a similar administrative role is preferred.
- Proficient in office management practices, adobe and DocuSign.
- Strong data entry skills with attention to detail.
- Bilingual proficiency (Spanish) is a plus, enhancing communication with diverse clients.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills are essential for this role.