Overview:
POSITION TITLE (Oracle title)
ADMINISTRATOR
WORKING TITLE
Supervisor of Warehouse Operations
SCHOOL/DEPARTMENT
Child Nutrition Services (CNS)
LOCATION
Rock Quarry Rd. Office Complex, Raleigh, NC
PAY GRADE
Administrator Band 4
FLSA STATUS
Exempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT
No
WORK WEEK SCHEDULE
Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek
POSITION PURPOSE:
Develops, directs, and oversees CNS warehouse operations under the policies of the Wake County Public School System (WCPSS) and the Child Nutrition Services Program.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
- Extensiveknowledgeofsupply,food,andequipmentbiddingprocedures;
- ConsiderableknowledgeofMicrosoftOffice,specificallyWordandExcel;GoogleApps;
- Effectivetimemanagement andorganizationalskills;
- Criticalthinkingandproblemsolvingskills;
- Excellentcustomerserviceskills;
- Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
- Abilitytoanalyzeandinterpretgovernmentalregulations;
- Ability to minimize errors with attention to detail;
- Ability to foster teamwork within CNS;
- Ability to establish and maintain effective working relationships with vendors, and other WCPSS departments such as Accounting, Purchasing, Technology Services, Compensation Services, and Security.
EDUCATION, TRAINING, AND EXPERIENCE
- Bachelor’sdegreeinBusinessAdministration,Accounting,orotherrelatedfieldfromanaccreditedcollegeor university;
- Twoyearsof supervision or management experience;
- Sufficientexperiencewithpurchasing;
- Othercombinationsofapplicableeducation,training,andexperiencewhichprovidetheknowledge, skills, and abilities necessary to perform effectively in the position may be considered.
CERTIFICATION AND LICENSE REQUIREMENTS
- Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements.
PREFERRED QUALIFICATIONS:
- Knowledgeofelectronicinventoryandorderingsystems;
- Familiarity with local, state and federal laws relating to facility maintenance and operations;
- WorkingknowledgeofOraclebusinessapplications.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Writes and awards bids on paper goods, cleaning supplies, small equipment, USDA commodity processing, and other warehouse needs, as required.
- Supervises the flow of purchased food from multiple vendors to all school sites, includes the receipt and transmission of weekly orders from all schools for groceries, bakery, fresh produce, ice cream, and vended snacks and drinks, as needed.
- Overseescustomerservicefunctionasitrelatestoissueswithproductandservice.
- Coordinates the flow of special diet foods, including receipt, inventory control, and issuance of food as well as serving as liaison with CNS Supervisor in charge of menus and special diets.
- Assistsingenerationofreportsusedasmanagementtoolsaswellasrequiredgovernmentalreports.
Includes vendors’ receipts of deliveries, warehouse invoices, school inventories, etc.
- CoordinatesobtainingandschedulingmaintenanceofvehiclesforCNS.
- Coordinatestransferofschoolequipmentbetweensitesandequipmentremovalforsurplus/disposal.
- Maintains safety, security,and appearanceof warehouse.
- Coordinatestransferoffoodduringfreezerfailureataschooloratthewarehouse.
- Coordinateopeningnewschoolsaswellasrenovationsofoldsites.
- Assistsdirectorandsupervisorsasneededwithsocialfunctionssuchassecuringsamplesofgoods.
- Assistsmanagerswithemergencyneedssuchasmakingdeliveries.
- Maintainsdailyinventory recordsandperformsactualphysicalinventory of warehouse semi-annually.
- Unloadstrucks, whennecessary.
- Attendsworkshopsandprofessionalgrowthmeetings.
- Performsotherrelatedduties,asassigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
This job operates in a and office and warehouse environment with variable temperatures. This role routinely uses standard office equipment such as computers, scanners, and photocopiers, and filing cabinets. The position, at times, must be able to come into direct contact with school system staff, students, and vendors. Work is considered moderately heavy work, requiring the exertion of up to 50 pounds of force. The work frequently requires driving automotive equipment. Travel within Wake County required.
EFFECTIVE DATE:11/2023
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.