Hello Hire Talent Solutions is pleased to be supporting a terrific client of ours in the Mason, Ohio area with an HR Operations Manager search. This high-impact role will have many HR responsibilities as well as some business operations and accounting functions that are related to HR, such as payroll, compliance, insurance, benefits, etc.
Essential Functions:
- Maintaining and updating employee files; HR, Employee Health, Benefits Agencies, and Contract Services
- Support VP in recruiting, hiring, and training/onboarding of employees
- Participate in Performance Maintaining a record of reviews and any PRD documents, PIPs, or write-ups
- Preparing and maintaining employee new hire packets and ensuring accurate and timely completion of the new hire process
- Preparing employment status reports for payroll, operations, and compliance purposes
- Processing and maintaining all workers’ compensation claims, unemployment requests, FMLA, and leaves of absence
- Managing services that include applicant sourcing, recruiting, and employee orientation
- Establishing employee relations and helping to maintain a culture of excellence
- Processing payroll weekly (hourly and salary once I depart) for multiple companies, as well as bonuses and off-cycle checks when necessary
- Resolve external requests for employee pay, including garnishments and verifications
- Maintaining compliance for all regulatory bodies-BWC, FMLA, ISNET, ACA Reporting, PW, EEOC, OSHA, ODOT
- Manage COI for vehicle insurance administration
- Audit and support payroll process improvements and efficiencies
- Maintain company payroll rosters, master schedule of pay, and review cycles and personnel files
- Support staff and managers with payroll-related questions
- Respond to employees regarding inquiries related to compensation, benefits, and other issues/concerns
- Manage all 401K enrollments, changes, contributions, and payments
- Manage all employee benefits enrollments and payroll deductions and process/reconcile monthly invoices and payments
- Ensure compliance and maintain accurate local and federal payroll taxes with payroll provider
- Maintain accurate records of all payroll documentation and transactions
- Post benefit and payroll journal entries
- Prepare documentation for external audits from Worker’s Comp and Insurance carriers
- Responsible for ensuring accurate and complete work in these areas: payroll compliance, state payroll taxation, registrations, 401(k)s, Workers' Compensation, W-2s, etc.
- Engage in regular meetings and communications with the CEO, CFO, and VP of Operations to ensure support of company objectives, mission, and policy implementation and compliance
Competencies
- Tactical, hardworking, organized, and responsible, with the ability to multi-task, meet tight deadlines, and manage time
- Strong communication and interpersonal skills; high emotional IQ
- Motivating leader and coach who gets results by setting clear expectations, measuring results, and holding yourself and others accountable
- Enjoys driving the company culture around stated mission, vision, and values, thus creating an environment that supports the best interests and needs of employees and customers
- Team oriented- setting a standard for and being able to inspire others to work together toward common goals
- Ability to handle confidential information with discretion and maintain ethical conduct
- Possess passion and progressive experience in Policy/Procedure Implementation, HR Compliance, Benefits Administration, Employee Engagement and Retention Initiatives, Recruiting, and Payroll Administration Functions.
- Must be well versed in Microsoft Excel, including Pivot Tables and V-Lookups
- Proficient with Payroll platforms, Accounting software (i.e., QuickBooks), and online information and management sites and platforms
Experience and Requirements
- Bachelor’s degree in HRM, BA, or related field
- Minimum of 5 years in a Leadership role in HR or Payroll with accounting responsibilities
- Strong knowledge of federal, state, and local payroll tax regulations
- Experience with State and Federal Prevailing Wage programs/and or willingness to learn
- Experience with multi-state payroll processing
- Strong knowledge and dedication to ongoing PD in compliance and legal issues
Additional certifications or willingness to seek accreditation in S-HRM, CCP (certified payroll specialist), or other related to advancing the position.