People Operations Coordinator/Sr Coordinator/Administrator
Talroo has a very rare Office Admin opportunity available. We are seeking an experienced Office Admin/People Support professional with a successful track record of owning a broad spectrum of administrative and people-related functions, including directly supporting department heads, HR, and company executives on a variety of operational and tactical needs.
We will fill this role at either the Coordinator, Sr Coordinator, or Administrator title depending on total qualifications.
This high-visibility, in-office Admin role will greatly impact the health of our vibrant company culture, our brand reputation, and the job satisfaction of our teammates. Therefore, the right person for this position is one who possesses an optimistic, solution-focused attitude, sound independent judgement and decision-making skills, high emotional intelligence, expertise in navigating and resolving ambiguous situations with empathy and care, an approachable demeanor, a service-first mentality, unquestionable integrity, and commitment to maintaining confidentiality.
This is a hands-on, administrative position that makes a visible impact daily within our workplace. It requires the willingness to roll up the proverbial sleeves and get work done in a fast-paced, tech-based, changing work environment.
In this critical operational support role, you get to:
- Independently manage all office administration and related workforce support functions to ensure smooth daily operations
- Impact the candidate experience daily using our Applicant Tracking System (Greenhouse) to effectively coordinate candidate outreach, interview scheduling, job postings, hiring team communications, and related recruitment support functions
- Own the company-wide lunch planning and ordering process (we cater lunch daily)
- Manage the office inventory and supply ordering processes including company-branded merchandise, snacks, drinks, employee equipment, swag, and general office supplies
- Ensure the office space and common areas are clean, safe, maintained, and organized
- Serve as POC for and maintain positive relationships with property management, vendors and contractors
- Provide administrative support to executives and department heads as needed or requested
- Promptly resolve and/or forward inquiries from customers, including teammates, in a timely and courteous manner
- Manage the office mail to ensure timely distribution and shipping of packages
- Liaise respectfully with building and property management on all facility issues that affect Talroo as well as any subtenants of Talroo, such as parking, maintenance, safety, badge access coordination, and security
- Plan, organize, and execute fun company events, outings, and various team activities frequently throughout the year
- Occasionally work off hours, sometimes unplanned, as business needs dictate
- Complete all other duties as assigned and as needed to support the business
What we're looking for in a highly qualified candidate:
- Must reside in the greater Austin, TX metropolitan area to fulfill this role (no relocation assistance offered)
- At least 2-4 years of successful Office Administration experience within a diverse, team-oriented environment (tech or startup experience is a huge plus!)
- Comfort with navigating stressful/ambiguous situations while maintaining a positive outlook
- Excellent customer service, as well as written and verbal communication skills, are a MUST
- Experience directly supporting staff, department heads, HR, executives, and/or CEO with similar functions on daily basis
- Creative Event Planning experience with company-level and team-level events
- Expert proficiency in current office technology and systems (preferably Microsoft Office 365 products, Greenhouse ATS)
- A naturally inquisitive learner who is tech-savvy: adept at picking up new skills and technology quickly to increase efficiency and effectiveness of their role
- Adaptability to constant change in a fast-paced, team environment
- Proactive problem-solver who takes initiative to implement effective solutions before challenges arise
- Experience working in a growing, mid-size tech company is a PLUS
- Experience handling Sales, HR and Marketing admin support tasks is a PLUS
- Bachelor's Degree (or higher) in business or related field, is a PLUS
- Must be legally authorized to work permanently in the U.S. without employer sponsorship
Benefits & Perks:
- Extremely competitive total compensation
- Company-paid gym membership or Classpass
- Comprehensive, 100% company-paid health, vision, and dental insurance premiums for you and your dependents (from Day 1)
- 401(k) retirement plan with automatic 3% employer contribution (vested from Day 1)
- Unlimited PTO
- Paid Bereavement leave and Jury Duty
- 100% Paid Parental Leave (including Adoption)
- Tons of skill development and growth opportunities
- Awesome company events(virtual and in-person)
- Catered daily lunch
- Fully stocked snacks and drinks
- Free parking
- Beautiful and bright location with floor to ceiling windows and a variety of workspaces
Talroo is proud to be an Equal Opportunity Employer. Candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against based on disability.