Our corporate office is currently located in Spring Branch, but will move to Waller in 6 months. This position is part of the corporate office.
The Office Manager/Payable/HR encompasses responsibilities for managing daily office operations, overseeing accounts payable functions, and supporting basic HR tasks, including onboarding, employee records, and potentially assisting with recruitment, all within a single role, acting as a central point of contact for administrative needs within the company.
Office Management:
- Managing office operations, including scheduling meetings, managing calendars, coordinating office supplies, and maintaining a clean and organized workspace.
- Overseeing office equipment, ensuring maintenance and repairs are handled promptly.
- Handling incoming calls and emails, directing inquiries to appropriate staff.
- Assist owners/management as needed.
- Work with the Estimator on paperwork for the bid process.
- Create invoices for customers/keep monthly spreadsheets.
Accounts Payable:
- Processing invoices, verifying accuracy, and ensuring timely payments to vendors.
- Maintaining accurate records of accounts payable transactions.
- Reconciling vendor statements and resolving discrepancies.
- Managing vendor relationships.
HR Support:
- Assisting with new employee onboarding process, including paperwork and orientation
- Maintaining employee records and personnel files
- Processing payroll and benefits administration (may be limited depending on company structure)
- Supporting recruitment efforts by posting job openings and coordinating interviews
- Handling basic employee inquiries regarding company policies, procedures, vacation, and insurance
Benefits:
- Competitive hourly rate $20.00 to $22.00 an hour, paid weekly
- Comfortable work schedule: 7am-4pm with a 1-hour lunch break
- Comprehensive benefits package, including 401k, dental, health, vision
- insurance, and vacation
Qualifications:
- Excellent organizational and time management skills
- Strong attention to detail and accuracy in data entry
- Proficiency in accounting software and office suite applications
- Excellent communication and interpersonal skills to interact with various
- stakeholders
- Ability to prioritize tasks and meet deadlines
- Must be able to pass a drug test and Criminal background check
- Computer Ease Experience a plus
- Notary License a plus
- Fluent in Spanish a plus