Office Manager - Accounts Payable - HR Support

Craig & Heidt, Inc.

Houston, TX (+1 more) Posted 11/1/2024 $20.00 to $22.00 / Hour Full Time

Our corporate office is currently located in Spring Branch, but will move to Waller in 6 months. This position is part of the corporate office.

 

The Office Manager/Payable/HR encompasses responsibilities for managing daily office operations, overseeing accounts payable functions, and supporting basic HR tasks, including onboarding, employee records, and potentially assisting with recruitment, all within a single role, acting as a central point of contact for administrative needs within the company.

 

Office Management:

  • Managing office operations, including scheduling meetings, managing calendars, coordinating office supplies, and maintaining a clean and organized workspace.
  • Overseeing office equipment, ensuring maintenance and repairs are handled promptly.
  • Handling incoming calls and emails, directing inquiries to appropriate staff.
  • Assist owners/management as needed.
  • Work with the Estimator on paperwork for the bid process.
  • Create invoices for customers/keep monthly spreadsheets.

 

Accounts Payable:

  • Processing invoices, verifying accuracy, and ensuring timely payments to vendors.
  • Maintaining accurate records of accounts payable transactions.
  • Reconciling vendor statements and resolving discrepancies.
  • Managing vendor relationships.

 

HR Support:

  • Assisting with new employee onboarding process, including paperwork and orientation
  • Maintaining employee records and personnel files
  • Processing payroll and benefits administration (may be limited depending on company structure)
  • Supporting recruitment efforts by posting job openings and coordinating interviews
  • Handling basic employee inquiries regarding company policies, procedures, vacation, and insurance

 

Benefits:

  • Competitive hourly rate $20.00 to $22.00 an hour, paid weekly
  • Comfortable work schedule: 7am-4pm with a 1-hour lunch break
  • Comprehensive benefits package, including 401k, dental, health, vision
  • insurance, and vacation

 

Qualifications:

  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy in data entry
  • Proficiency in accounting software and office suite applications
  • Excellent communication and interpersonal skills to interact with various
  • stakeholders
  • Ability to prioritize tasks and meet deadlines 
  • Must be able to pass a drug test and Criminal background check
  • Computer Ease Experience a plus
  • Notary License a plus
  • Fluent in Spanish a plus
JOB LOCATIONS:
1970 Knoll St
Houston, TX 77080
Waller, TX
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