Fremont, CA 94538 • (36.6 miles) • Full Time • 9/18/2026

Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.ResponsibilitiesAnswer incoming phone calls and route them to the appropriate personSchedule appointments and maintain a calendarOrganize meetings and take accurate minutesWrite emails, memos, and letters and distribute them appropriatelyHandle requests and queries appropriately.Collate and distribute mail.Organi

San Jose, CA • (23.2 miles) • Full Time • 9/18/2026

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.Why Rosendin?Committed. Innovative. Engaged.If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over

Palo Alto, CA • (30.5 miles) • Full Time • 9/18/2026

BURKE+CO.www.burketalent.comTHE GIST:Our client, a successful venture capital CEO/Founder and investor, is seeking a highly organized & proactive Senior Administrative Assistant to support them, in partnership with their Executive Assistant. The ideal candidate is someone who naturally leans in, takes ownership, and figures things out. You'll help keep the CEO organized, support a wide range of professional and occasional personal needs, and make the CEO's day-to-day life as seamless as possible.This is an amazing career-building opportunity for someone looking to join a high-trust, high-touch environment with exposure to technology, entrepreneurship, investing, and a dynamic network of business leaders and innovators!THE NITTY GRITTY:Manage and maintain the CEO's complex calendar, proacti

San Jose, CA • (23.2 miles) • Full Time • 9/17/2026

Fairchild Imaging, headquartered in San Jose, California is a specialty image sensor design and manufacturing company with deep experience in developing leading edge performance CMOS image sensors. Our portfolio of image sensors can be found in many high-performance imaging applications like space exploration, medical x-ray, sciences, quantum computing, machine vision, low light, and 360 situational awareness.We are seeking an Office Administrator to support our leadership team and contribute to the smooth operation of our workplace. This is a hands-on, versatile role for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in creating a positive and productive experience for employees and visitors.The Office Administrator will provide day-to-day a

San Jose, CA 95134 • (31.3 miles) • Full Time • 9/17/2026

Description: Inventory Control Clerk IDay Shift | Temporary | OnsiteHourly | $22-$24*We are not currently working with third party agencies on this role.About Us:Vantedge Medical is the premier metals-based med-tech solutions partner from concept to full-scale manufacturing. We are at the forefront of precision engineering and innovation, specializing in the development and manufacturing of vital components for medical markets such as Robotic Assisted Surgery, Orthopedics, Surgical Instruments, Dental, and more. Our teams work in unison, collaborating and problem-solving to serve the manufacturing needs of the top Medical Original Equipment Manufacturers (OEMs) around the globe. Making a difference in the lives of patients and their families drives us to go above and beyond every day. With

San Jose, CA 95112 • (25.7 miles) • Full Time • 9/17/2026

About PorcelanosaPorcelanosa is firmly positioned at the forefront of the Spanish and international markets thanks not only to our solid values of innovation and quality, but also the trust placed in our large team, made up of almost 5000 skilled professionals, and our commitment to the environment and stakeholders. Porcelanosa products are designed with people in mind, intended to make their lives better and featuring the finest state-of-the-art innovations. Boasting over 45 years of experience, Porcelanosa is present in more than 150 countries around the world. Our success is based on a unique business model, built on a solid corporate strategy.Why Work for Porcelanosa?At Porcelanosa, you’ll join a global leader in luxury tile, kitchen, and bath products, known for our commitment to inno

Santa Clara, CA • (26.8 miles) • Full Time • 9/17/2026

Administrative Assistant I Location: Santa Clara, CA Pay Range: $22- $28 per hour DOE Work Schedule: Monday through Friday, 8:00 am to 4:30 pm Temp to Hire,Full Time, Onsite We are actively seeking an Administrative Assistantwith 2 plus years of experienceto join a growing medical device manufacturer in the Santa Clara area. This company develops and produces advanced polymer based medical devices that support diagnostic and interventional procedures in key clinical areas such as vascular access, electrophysiology, and cardiovascular care. In this role, you will support sales operations, customer service, production, and leadership by helping keep orders, documentation, and communication organized and accurate. It is a great opportunity if you enjoy working in a structured environment, han

Palo Alto, CA 94304 • (31.3 miles) • Full Time • 9/17/2026

Office AdministratorSalary:$175,000 - $235,000SummaryThe Office Administrator, working in collaboration with and in support of the firm's strategic initiatives, serves as an essential leader within the organization, driving administrative excellence and fostering a positive work environment. The Office Administrator embodies the firm's core values of boldness, exceptional service, collaboration, and support, serving as a cornerstone of the firm's operational and strategic goals.Engaging directly with senior leadership, clients, and external stakeholders, this role serves as a key connector between strategic vision and day-to-day execution. The Office Administrator is instrumental in translating organizational goals into actionable outcomes, championing continuous improvement, and cultivati

San Jose, CA • (23.2 miles) • Full Time • 9/16/2026

Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. Why This Role MattersAs the first point of contact for our potential and current clients, you play a critical role in shaping the client experience. You'll ensure consultations are scheduled efficiently, communications are handled with care, and attorney calendars run smoothly helping clients feel supported from their very first interaction. This role also contributes directly to new client conversion and retention with

Santa Clara, CA 95050 • (25.8 miles) • Full Time • 9/16/2026

ResponsibilitiesArtificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Leading Radiology Forward. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. We invite you to come join the RadNet Management team as an Administrative Assistant. We are seeking an Administrative Assistance to work with the Regional Operations team and VP of Northern California Operations to support various administrative needs. The candidate selected will also have opportunity to train in basic fundamentals of imaging center operations and workflow. This full time career opportunity has a Monday - Friday day shift schedule and will be

Morgan Hill, CA 95037 • (18.6 miles) • Full Time • 9/15/2026

JOB SUMMARYThe primary responsibilities of this role will be to manage the daily execution of inventory movement and system transactions for our main stockroom and cleanroom parts and materials. Investigates material discrepancies, report findings to management and make recommendations for improvement as necessary. This is a temp-to-hire position.ESSENTIAL DUTIES AND RESPONSIBILITIESExecute processes to properly label, place, pick and store all inventoryManages daily requests for inventory fulfillment.Uses good judgement to identify required production/process flow for material.Maintain and update inventory records in ERP system, MES, Docuware and AccessCreates/kits/processes work tickets as necessary and ensures proper documentation is prepared for internal processing of inventory.Complet

Cupertino, CA • (24 miles) • Full Time • 9/15/2026

Job Title: Administrative Assistant / Customer Service RepresentativeLocation: On-site , CupertinoJob type: Full Time Contractor ( 30 -40 hours )Pay Range: $20-25 /hour, depending on experienceThink Academy Silicon Valley team is seeking a high-energy, detail-oriented, and service-driven Customer Service & Administrative Coordinator to support and enhance the customer success journey for our students and families. This role is ideal for someone passionate about education, customer experience, and operational support.The ideal candidate takes full ownership of the user experience, learns quickly, handles complex situations effectively, and consistently delivers a high standard of service. You will work closely with the education operations team to support parent communication, assist studen

San Jose, CA 95112 • (25.7 miles) • Full Time • 9/15/2026

JOB DESCRIPTION: We are looking for a highly motivated and energetic Front Desk & Administration Assistant to handle the general administrative support including the reception area. An ideal candidate should be hands-on, detail-oriented, friendly, enjoy interacting with people, capable of multi-tasking, and work effectively under pressure. Routine duties include front lobby reception services, office supply replenishments, business travel planning and booking including visa applications, reimbursement requests, vendor invoice review and processing, corporate apartment management, and occasional executive support. QUALIFICATIONS:EDUCATION:AA/BA degree EXPERIENCE: Minimum of 1 years of Administrative Support experience is preferred, suitable candidates without prior experience would be consi

Mountain View, CA 94043 • (30.7 miles) • Full Time • 9/15/2026

The Defense Innovation Unit (DIU) supports the Department of Defense’s efforts to create and foster commercial partnerships within multiple innovation ecosystems across the United States. It isstaffed by active-duty and reserve personnel, government civilians and contracted consultants.DIU is headquarteredin Mountain View, CA with satellite offices in Cambridge, MA, Washington DC, Austin, TX and Chicago, IL. Navy Reservists will be attached to NRC DC for administration and can provide support from any of the DIU offices.*This is not an opening to a specific billet, rather a means of indicating your interest in serving in a part time Selected Reserve (SELRES) capacity at DIU. DIU Navy Administrative Support Part-Time SELRES Reservist billets are OSD and Navy coded enlisted billets, for enli

Fremont, CA 94539 • (37.3 miles) • Full Time • 9/15/2026

Aehr Test Systems (NASDAQ: AEHR) Headquartered in Fremont, California, Aehr Test Systems is a leading provider of test solutions for testing, burning-in, and stabilizing semiconductor devices in wafer level, singulated die, and package part form, and has installed thousands of systems worldwide. Increasing quality, reliability, safety, and security needs of semiconductors used across multiple applications, including electric vehicles, electric vehicle charging infrastructure, solar and wind power, computing, advanced AI processors, data and telecommunications infrastructure, and solid-state memory and storage, are driving additional test requirements, incremental capacity needs, and new opportunities for Aehr Test products and solutions.Job SummaryThe Inventory Control Clerk is responsible

Fremont, CA • (38 miles) • Full Time • 9/15/2026

Administrative Support & Floater Teacher - Palm Academy Palm Academy is seeking a highly organized, dependable, and energetic Administrative Support & Floater Teacher to join our team. This is a dynamic role for someone who enjoys variety, thrives in a fast-paced environment, and is willing to help wherever needed to support the school's smooth operation.The ideal candidate is a strong multitasker who can balance administrative responsibilities, food preparation, classroom support, and general school operations while maintaining a positive and professional attitude.Key ResponsibilitiesAdministrative DutiesMaintain and organize student and staff files.Assist with filing, record keeping, and office organization.Support enrollment, attendance, and general office operations.Answer phones, gre

Redwood City, CA • (39.3 miles) • Full Time • 9/15/2026

Starting Pay Range: $25-$30/hour based on demonstrated skills with room to grow.Full-time, Monday to Friday, 8:30 am to 5:00 pm.We are a well-established plumbing company serving the Greater Bay Area. We are looking for a dependable, detail-oriented office administrator who wants stable, long-term work with a chance to grow their office skills. Our office is modern, bright and casual with a good volume of calls from customers throughout the day. Your responsibilities would start with answering customer calls professionally, supporting the other office staff with projects including database reviews, data entry and customer contact. We value dependability, clear communication, attention to detail, comfort with Microsoft Word and Excel, and a willingness to learn. We pay 100% of the employees

San Mateo, CA 94402 • (44.2 miles) • Full Time • 9/15/2026

NorthStar Memorial Group is seeking a Clerical and Administrative Specialist at Skylawn Memorial Park in San Mateo, CA. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.ResponsibilitiesMaintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)Operate a telephone system hand

San Mateo, CA • (44.3 miles) • Full Time • 9/15/2026

One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership. The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Clearance Level – Active Secret Clearance Required to be considered for this roleAdministrative Support Specialist Tasks and Duties:Assist the HR Manager, Supervisors, and Leadership with the in-and-out processing of civili

San Jose, CA 95110 • (25.6 miles) • Full Time • 9/12/2026

POSITION SUMMARYThe Sales Administrative Assistant is responsible to provide overall administrative support to Sales Managers, the Sales Department, and other departments on an as-needed basis.POSITION RESPONSIBILITIESProvide assigned Sales Managers with administrative support including but not limited to:Support Sales Managers sales efforts and customer carePhone and Customer CorrespondencePrepare documents as neededLight Mail dutiesMarketing and Sales effort supportCalendar and Appointment ManagementCRM management of assigned managersProvide administrative support to the Sales Department including but not limited to:Gather group rooms data for input:Solicit Group History for data entryMINT group and pick up data inputRoom night pickup date entry and reportingDevelop and coordinate variou

Pacific Grove, CA 93950 • (24.8 miles) • Full Time • 9/12/2026

We are looking for a part time, with possibility of going to full time, self motivated office assistant and to help with the organization and daily operations of the company. The ideal candidate will be able to multi task and work comfortably with a high degree of attention to detail.Responsibilities: Able to complete tasks in a timely manner, able to initiate customer issues and follow through to completion, able to manage advertising and some social media. Assistant will work along with the showroom team when needed.Skills: Excellent written and verbal communication skills. Working knowledge of back office skills computer systems. Excellent organization and time management skills. Sales and Customer Service skills mandatory.Our business hours are 10-5:30 Monday - Saturday. Our applicant

Santa Clara, CA 95054 • (28.7 miles) • Full Time • 9/11/2026

Come join VisitorsCoverage, one of Silicon Valley's most successful InsurTech companies, certified as a Great Place to Work®! We’re looking for an eager and motivated Office Administrator Intern to join our team and gain hands-on experience in a fast-paced, professional environment. This role provides exposure to day-to-day office and business operations, administrative support, and collaboration with the General Administration and HR team.We’re looking for candidates interested in gaining professional work experience, whether through a summer internship or as a first step into office administration, business operations, or HR/People Operations.This is a 3-month, part-time, entry-level internship role based fully on-site in Santa Clara, CA. The schedule is Monday through Thursday only, up

Cupertino, CA • (24 miles) • Full Time • 9/10/2026

About Piston Piston is a payments company starting by revolutionizing how fleets manage their fuel payments. We're a Series A company backed by some of the best investors in the world, including Pear, Spark, and FPVthe same firms behind Anthropic, Dropbox, DoorDash, and Canva. We're building the financial backbone for the trucks and fleets that move the economy, and we're just getting started.Role Overview We're hiring an Administrative Assistant to help keep our team organized, support recruiting, and coordinate operations across our office locations.You'll work closely with leadership and teams across Piston to support daily operations, coordinate projects, and help move new initiatives forward. Your responsibilities will evolve as the company grows, with opportunities to improve process

Belmont, CA 94002 • (41.6 miles) • Full Time • 9/10/2026

Robert Half is working on a long term part-time (20 - 25 hours a week) opportunity with one of our top clients. Our client, a public-sector organization, is seeking an organized and detail-oriented Administrator to support its Community Development Department and Permit Center. This role will provide a combination of administrative, customer service, and office support while assisting with permit processing, invoicing, contracts, and daily departmental operations.Key ResponsibilitiesProvide general administrative and office support to the Community Development Department and Permit Center.Assist with processing, tracking, and routing permits, applications, plans, and related documentation.Route permit applications and materials to appropriate departments, reviewers, and external agencies.P

Santa Clara, CA • (26.8 miles) • Full Time • 9/8/2026

We are looking for candidates that can meet the following criteria:- Review and report daily inventory adjustments and changes.- Prepare monthly and annual summaries related to inventory/sales accuracy.- Ability to prioritize and multi-task.- Excellent communication skills: spoken and written.- Strong computer skills, proficient in Microsoft Office.- Bilingual is a plus.Salary Range: $20+/hour

San Jose, CA 95156 • (27.2 miles) • Full Time • 9/8/2026

Benefits:Flexible schedulePaid time offBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. ResponsibilitiesAnswer incoming phone calls Dispatching loads to driver.Basic Data Entry, Delivery Receipt scan and distribute to customer.Organize meetings and take accurate minutesWrite

San Jose, CA • (23.2 miles) • Full Time • 9/5/2026

About RoseFounded in 1963, Rose Batteries has grown into a leader in advanced battery manufacturing, specializing in Lithium-Ion and Lithium Iron Phosphate (LFP) battery solutions. We provide full turnkey design including engineering, BMS, and smart battery systems. As part of the Tropical Battery group, we continue to scale globally while delivering high-performance energy solutions.MissionOwn inventory accuracy and system integrity so the operation always knows exactly what it has and where it is. Eliminate surprises that disrupt production, shipping, and customer trust.Key ResponsibilitiesPerform cycle counts and maintain accurate inventory recordsReconcile discrepancies between physical inventory and ERP system dataExecute inventory transactions within one business dayIdentify, track,

Los Gatos, CA 95030 • (17 miles) • Full Time • 9/5/2026

Administrative Assistant At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.Compensation: $24 per hour Job Type: Part-TimeLocation: Darling

Milpitas, CA • (31.7 miles) • Full Time • 9/5/2026

LeanTeq is a critical component of the semiconductor ecosystem that produces semiconductors for everything from smartphones to Artificial intelligence. As a division ofEnPro Industries, we share their three values: safety, excellence, and respect.Completive PayFriendly and safety-oriented cultureMedical, dental, and vision coverage first month following the date of hire for employees plus eligible dependentsRetirement Savings Plan (401k) with up to 6% company matchBegin earning Paid Time Off immediately + 11 HolidaysJob Summary:This role supports daily warehouse, logistics, and inventory operations to ensure accurate, timely, and efficient handling of customer parts, materials, and supplies. Responsibilities include receiving, inspecting, tracking, and shipping materials, as well as managi

San Jose, CA 95112 • (25.7 miles) • Full Time • 9/4/2026

Description:Join The Top HVAC Team in the Bay Area! You’re the best and you want to join a team that appreciates you, where you can create your own opportunities.Salary: $54,000 - $70,000 + Performance BonusesPaid Holiday & Vacation Time OffHealth Insurance Including Medical, Dental & Vision PlansLife insuranceEmployee Referral BonusesNew and continuing training and opportunities for career growthWho We AreWe’re not your average HVAC company. We’re growing fast, breaking records, and setting new standards across the industry. We’ve earned 4 out of 5 national awards from Bryant, were named Fastest-Growing HVAC Company in the Nation by ServiceTitan, and landed on the Inc. 5000 list for our explosive growth. And we don’t just care about performancewe care about impact. At TRIO, we plant one t

San Carlos, CA • (39.9 miles) • Full Time • 9/4/2026

We are seeking a detail-oriented Administrative Support Specialist. This position involves data entry, billing, and project coordination alongside our project admin team.Key ResponsibilitiesInput and update project dataProcess documents and complete billing tasksAssist with time-off requests, safety reports, and general administrative tasksRequirementsAbility to work in the San Carlos office M-F, 7 AM - 3:30 PMStrong multitasking, organizational skills, and attention to detail3-5 years of admin experience, with construction or accounting knowledge as a plusProficiency in Microsoft Office (Excel, PowerPoint)Adaptable, strong communicator, and a good problem solverBenefitsCompetitive pay with opportunities for long-term growth

Union City, CA 94587 • (42.9 miles) • Full Time • 9/4/2026

Benefits:Employee discountsHealth insurancePaid time offCompetitive salaryDental insuranceTraining & developmentVision insurancePosition Summary We are seeking a motivated, organized, and customer-focused Administrative Assistant to join our team at a well-established large scale homeowners association serving 682 homes. This position is ideal for someone who enjoys working with people, has strong administrative skills, and is interested in developing a long-term career in HOA and community association management. The Administrative Assistant plays a vital role in supporting the daily operations of the Association by providing exceptional customer service to homeowners, assisting the management team, coordinating administrative functions, and helping ensure the community operates efficient

Palo Alto, CA 94303 • (34 miles) • Full Time • 9/3/2026

JOB TITLE: Visitor Experience AssociateJOB TYPE: Regular Part-Time Non-Exempt EmployeeSUPERVISOR/MANAGER: Associate Director of AdministrationPOSITION OVERVIEWThe Visitor Experience Associate is a key front-of-house role responsible for shaping a welcoming, safe, and engaging experience for all visitors to EPACENTER. This position is hourly (non-exempt), with a varying schedule primarily during weekday afternoons/evenings and weekends (20–29 hours per week).This role goes beyond traditional reception dutiesserving as the first point of contact for visitors while actively contributing to the development, improvement, and day-to-day operations of visitor services. The Visitor Experience Associate balances hospitality, security awareness, and operational support to ensure a seamless experienc

Redwood City, CA • (39.3 miles) • Full Time • 9/3/2026

We are hiring an Administrative Assistant to work out of our Redwood CityOffice five days a week!Responsibilities:Plan exciting events for the office and company.Cultivate the office culture for internal and external clients.Work alongside all admins throughout the company to create a consistent and exciting office experience.Own the incoming and outgoing mail and package deliver process for the office.Fill out letters of transmittal as needed.Maintain the office kitchen and conference rooms, ensuring a high level of detail for a presentable office space.Assist with ordering insurance certificates as needed.Assist accounting with invoice backup.Help with miscellaneous projects and tasks for the office and company as needed.RequirementsExcellent organizational skills.Proficient in Microsoft

Palo Alto, CA 94303 • (34 miles) • Full Time • 9/2/2026

Join IVI RMA North America and play a vital role in helping patients achieve their family-building goals.We are seeking a detail-oriented and compassionate Medical Administrative Coordinator to join our Palo Alto team. In this role, you will work closely with nurses, providers, and patients to coordinate care, manage documentation, support treatment readiness, and ensure an exceptional patient experience. This is an excellent opportunity for someone who thrives in a fast-paced healthcare environment, enjoys administrative responsibilities, and is passionate about women's health and fertility care.Location: Palo Alto, CASchedule: Monday through Friday, 8:00 AM to 4:00 PMJob Purpose:The Medical Administrative/REI Coordinator carries out administrative duties, assists nurses with patient chec

Monterey, CA • (26.9 miles) • Full Time • 9/1/2026

About the jobThe Administrative Assistant will support daily administrative operations, coordinate departmentalactivities, and serve as a professional liaison for vendors, Facilities, IT, and visitors.We're looking for someone who Has five years of previous administrative experience Has a high school diploma, G.E.D., or equivalent experience in a related field Is proficient in Microsoft Office, including Outlook, Excel, and PowerPoint Has excellent grammar and spelling skills Handles sensitive and confidential information with professionalism and discretion Is highly organized, detail-oriented, and proactive Communicates clearly and works effectively with a variety of people Demonstrates strong interpersonal skills and a professional approach to customer andpublic relations Has a broad und

Salinas, CA • (26.7 miles) • Full Time • 8/31/2026

We are seeking a highly organized Administrative Assistant to support our office operations. The ideal candidate will be responsible for coordinating schedules, handling communications, and maintaining office systems with professionalism and efficiency.Key Responsibilities:Manage calendars, schedule meetings, and coordinate appointmentsDraft, format, and send internal and external communicationsOrganize and maintain physical and digital filing systemsGreet visitors and manage front-desk responsibilitiesOrder office supplies and ensure general office upkeepAssist with basic reporting, invoicing, and data entryQualifications:High school diploma required; associate’s degree preferred2+ years of experience in an administrative or office support roleStrong Microsoft Office (Word, Excel, Outlook

Santa Cruz, CA • (4.5 miles) • Full Time • 8/31/2026

Job Description This role is responsible for all day-to-day, administrative, and accounting aspects necessary for the efficient operation and management of a portfolio of commercial office buildings including tenant/vendor relations, lease administration, accounts payable, accounts receivable, financial reporting and team support. Responsibilities: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Set up new files (i.e. lease, vendor, accounting)Code and/or approve invoices for payment; obtain/complete and process accounting forms as required (i.e. W-9 form)Maintain curr

San Mateo, CA 94404 • (43.6 miles) • Full Time • 8/30/2026

Payroll Assistant/Sales Administrative AssistantSalary Range: $30.00/hour - $35.00/hourMy client is a long-standing, well-respected, and successful facilities services company. They have been family-owned for almost 100 years, across 4 generations. They provide facilities services throughout the SF Bay Area to industrial and commercial clients.They are looking for a detail-oriented administrative professional to split their time between payroll and sales. This will be a 50/50 split between payroll-related responsibilities (time sheet review and approval, punch verification, meal-break tracking, payroll processing support) and sales administration/support (database maintenance, client communications, appointment scheduling, website coordination vendor follow-up).You will focus on:Payroll Su

San Jose, CA • (23.2 miles) • Full Time • 8/29/2026

Looking for organized, driven, critical thinker to provide office support for our small utilities construction company that services the Bay Area and parts of Santa Cruz County. Candidate will need to be able to work under pressure and be able to self-manage or work as directed depending on the needs of the office. We are in a transitionary period as part of our office staff leaves. Position may change overtime as needs of office shift.Currently position can be either part-time/full-time depending on candidates' availability and skillset. Our office is open 7:00a-3:30p M-F.No formal office experience required. We are looking for the right personality fit for our office and are willing to train on the job.General daily tasks will be:Answering phonesTaking customer's information for appointm

San Jose, CA • (23.2 miles) • Full Time • 8/27/2026

Join Tredence as an Administrative Assistant and Be Part of a Global Leader in AI Solutions!Are you ready to kickstart your career and contribute to a dynamic, innovative team? Tredence, a global data science solutions provider, is looking for a detail-oriented and proactive Administrative Assistant to support our growing operations. At Tredence, we bridge the gap between insight creation and value realization, helping businesses across industries unlock their true potential. If you're organized, dependable, and eager to be part of a company recognized as a "Great Place to Work" and a leader in customer analytics services, we want to hear from you!What You'll Do: Key ResponsibilitiesAs an Administrative Assistant at Tredence, you'll play a vital role in ensuring our operations run smoothly