What we offer
Excellent health benefits plan, which includes medical, vision and dental options401(k) with company matchCompany profit sharing planGenerous paid time-off and paid holidaysPaid parental leaveCompany-paid mental health benefit through Headspace2 free on-site fitness roomsEmployee Assistance ProgramEmployee Resource GroupsPersonal and professional development program
Job Summary
The Administrative Assistant will provide a variety of administrative tasks supporting members of the Senior Leadership Team and the Administration department. The Administrative Assistant’s responsibilities include coordinating special events, preparing expense reports, and assisting with calendar management. The candidate should be well-organized and have excellent time management skills. Outstanding communication skills and keen attention to detail are also vital qualifications to the role. Additionally, due to sensitivity of information received, the ability to keep and handle confidential information is required.
You will
Expense and account reconciliationPrepare and submit expense reportsPrepare and route check requestsReview/reconcile monthly expensesSchedule management assistanceAssist the Executive Assistant to the CEO with calendar prioritization and scheduling (virtual and in-person)Assist in arranging Senior Leadership Team events such as dinners, golf outings and team eventsCommunicate with the Senior Leadership Team to keep them well informed and on scheduleCoordinates and manages special events
Scheduling dates and sending invitationsProviding logistical support, ordering supplies and materialsCateringConsistently plans ahead, manages time effectively, coordinates project information and materials for easy accessibility and delegates responsibilities when appropriatePartner as needed to jointly manage initiatives, projects and meetings involving the Senior Leadership Team and Committee/Board-level activitiesWorks with or provides confidential and sensitive information and exercises discretion concerning its disseminationGeneral administrative and clerical tasks
Assist with the preparation and dissemination of executive communications, reviewing and editing correspondence, presentations and videosAnswer, screen, and route calls appropriatelyMaintain and update company-wide organizational charts for Senior Leadership TeamPrepare reports, memos, letters, and transcribe notesMaintain an organized filing system of paper and electronic documentsMonitor inventory and order office and meeting suppliesReceive deliveries; sort and distribute incoming mailPrepare and coordinate documents for signatures as neededTravel coordination/manage travel ItinerariesArrange travel (airfare/lodging/transportation) including preparation of detailed itinerariesCoordinate travel and accommodations for visitor/guestsMaintain front desk scheduling calendar and provide coverage as neededSpecial projects and duties as assignedConvention assistancePersonal/professional development
You have
Five years of administrative experience is requiredStrong interpersonal skills; ability to work collaboratively and build cross-functional relationships with key members across the organizationCommitment to excellence - perform duties at the highest level possible on a consistent basisDevelop and sustain a level of professionalism among staff and clienteleFriendly and professional demeanorSound judgement and decision-making abilitiesMust demonstrate solution-oriented approachAdvanced organization skills and attention to detailHighest level of integrity to manage confidential informationProven ability to thrive in a fast-paced environment, with high tolerance for ambiguity and complexityAdvanced proficiency in Microsoft Office products and other relevant software.Excellent verbal and written communication skillsWillingness to learn and acquire new skills; Committed to continuous improvement.Ability to work independently
Education
Associates Degree preferred
About SERVPRO
For more than 50 years, SERVPRO® has been a trusted leader in fire and water cleanup and restoration services, mold mitigation, construction, biohazard and pathogen remediation throughout the United States and Canada. Our 2,200+ individually owned and operated franchises are supported by our dedicated headquarters team. We strive to cultivate a professional community that respects and celebrates the things that make us unique, the things we share, and the collaborative spirit we bring to the work we pursue together.
SERVPRO is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, national origin, veteran or disability status.