Overview: With over 150 years of experience,and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets.WHY JOIN USWe understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:Competitive pay range: $20.43 - $34.85/hr Medical, Dental, Vision and Prescription coveragePaid vacation and holidays401(K)matchLife insurance, AD&D and long-term disabilityTuition reimbursementOpportunities availablenationwideEmployee discountson vehicles, hotels, theme parks, select cell phone bills and so much morePet InsuranceLegal Plan, and ID Theft Protection Responsibilities: JOB SUMMARY:The Program Coordinator provides coordinationsupport for Program Managers with regards to business execution.This is a dynamic position that includes: Coordinating subcontractors for service and installation jobs and provides an interface for any general administrative support. Performs all duties in accordance with all company guidelines and applicable federal, state and local regulations.ESSENTIAL DUTIES AND RESPONSIBILITIES:Service CoordinationCoordinates service dispatch with subcontractorsCustomer communication on service call progress, quoting and reportingWorks with subcontractors completing calls, quoting and invoicingCoordinates with internal resources for call setup and completion, quoting, billing, etc.Schedules planned service with subcontractorsSchedules and executes service related roll outs with multiple locationsSubcontractor MaintenanceProvide support to service branches who need to utilize subcontractors when necessaryReview current subcontractor list, request updates for expired documentsNew subcontractor setupResearch and find potential subcontractorsCommunicate with potential subcontractor and send new vendor packetInstallation and Project SupportCoordinate with sales and estimating to verify subcontractor availability and worthiness to bid projectsResearch and find potential subcontractorsProject AdministrationOrganize and maintain electronic project folders per jobCreate project schedulesCreate and maintain contract documents for subcontractorsIssue PO’s for subcontractsObtain submittals from vendors and submit in customer portalReceive and process for approval change order requests from subcontractorsReceive and submit close out documents from subcontractors Qualifications: ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:Excellent customer service skills with both internal and external customers and subcontractors.Ability to communicate effectively, both verbal and in writingProficiency with Microsoft office automation products such as Word, ExcelHighly organized and detail-orientedAbility to work independently and in a team-oriented environmentProficient typing skills to properly document dictation to update systemsEDUCATION, EXPERIENCE AND/OR LICENSES:High school diploma with 4-6 years of work experience Join Us: Today, there are 26 different companies that make up the CoolSys family of brands.Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!Connect with usonFacebookand Twitter.Coolsysis an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristicsare encouraged to apply. Pre-employment background screening (criminal andMVR for driving positions) anddrug testing are required for all positions.Coolsyswill consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.