Our corporate office is currently located in Spring Branch, but will move to Waller in 6 months. This position is part of the corporate office.
The Office Manager/Payable/HR encompasses responsibilities for managing daily office operations, overseeing accounts payable functions, and supporting basic HR tasks, including onboarding, employee records, and potentially assisting with recruitment, all within a single role, acting as a central point of contact for administrative needs within the company.
Office Management:
Managing office operations, including scheduling meetings, managing calendars, coordinating office supplies, and maintaining a clean and organized workspace.
Overseeing office equipment, ensuring maintenance and repairs are handled promptly.
Handling incoming calls and emails, directing inquiries to appropriate staff.
Assist owners/management as needed.
Work with the Estimator on paperwork for the bid process.
Create invoices for customers/keep monthly spreadsheets.
Accounts Payable:
Processing invoices, verifying accuracy, and ensuring timely payments to vendors.
Maintaining accurate records of accounts payable transactions.
Reconciling vendor statements and resolving discrepancies.
Managing vendor relationships.
HR Support:
Assisting with new employee onboarding process, including paperwork and orientation
Maintaining employee records and personnel files
Processing payroll and benefits administration (may be limited depending on company structure)
Supporting recruitment efforts by posting job openings and coordinating interviews
Handling basic employee inquiries regarding company policies, procedures, vacation, and insurance
Benefits:
Competitive hourly rate $20.00 to $22.00 an hour, paid weekly
Comfortable work schedule: 7am-4pm with a 1-hour lunch break
Comprehensive benefits package, including 401k, dental, health, vision
insurance, and vacation
Qualifications:
Excellent organizational and time management skills
Strong attention to detail and accuracy in data entry
Proficiency in accounting software and office suite applications
Excellent communication and interpersonal skills to interact with various
stakeholders
Ability to prioritize tasks and meet deadlines
Must be able to pass a drug test and Criminal background check
Computer Ease Experience a plus
Notary License a plus
Fluent in Spanish a plus