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Administrative / Clerical Jobs
Full Time
11/1/2024
Waller, TX
(21.0 miles)
$20.00 to $22.00 / hr
Our corporate office is currently located in Spring Branch, but will move to Waller in 6 months. This position is part of the corporate office.
The Office Manager/Payable/HR encompasses responsibilities for managing daily office operations, overseeing accounts payable functions, and supporting basic HR tasks, including onboarding, employee records, and potentially assisting with recruitment, all within a single role, acting as a central point of contact for administrative needs within the company.
Office Management: Managing office operations, including scheduling meetings, managing calendars, coordinating office supplies, and maintaining a clean and organized workspace. Overseeing office equipment, ensuring maintenance and repairs are handled promptly. Handling incoming calls and emails, directing inquiries to appropriate staff. Assist owners/management as needed. Work with the Estimator on paperwork for the bid process. Create invoices for customers/keep monthly spreadsheets.
Accounts Payable: Processing invoices, verifying accuracy, and ensuring timely payments to vendors. Maintaining accurate records of accounts payable transactions. Reconciling vendor statements and resolving discrepancies. Managing vendor relationships.
HR Support: Assisting with new employee onboarding process, including paperwork and orientation Maintaining employee records and personnel files Processing payroll and benefits administration (may be limited depending on company structure) Supporting recruitment efforts by posting job openings and coordinating interviews Handling basic employee inquiries regarding company policies, procedures, vacation, and insurance
Benefits: Competitive hourly rate $20.00 to $22.00 an hour, paid weekly Comfortable work schedule: 7am-4pm with a 1-hour lunch break Comprehensive benefits package, including 401k, dental, health, vision insurance, and vacation
Qualifications: Excellent organizational and time management skills Strong attention to detail and accuracy in data entry Proficiency in accounting software and office suite applications Excellent communication and interpersonal skills to interact with various stakeholders Ability to prioritize tasks and meet deadlines  Must be able to pass a drug test and Criminal background check Computer Ease Experience a plus Notary License a plus Fluent in Spanish a plus
Full Time
10/21/2024
Houston, TX 77040
(35.1 miles)
Daily Thermetrics is a fast-growing manufacturing company, and we are looking for a dedicated Purchasing Assistant to join our team. In this role, you will support our purchasing and sales departments, ensuring that projects are completed safely, accurately, and within tight deadlines to meet both quality standards and customer expectations.
The Purchasing Assistant is an entry-level position that plays a key role in maintaining the smooth operation of our supply chain. You will be responsible for providing administrative and operational support, assisting with the preparation of key procurement documents, and tracking orders to ensure timely deliveries.
Support the Purchasing Department in preparing RFQs (Request for Quotation), RFPs (Request for Proposal), and purchase orders. Collaborate with the Sales team to obtain pricing from suppliers for RFQs. Assist in tracking open orders, updating procurement statuses, and maintaining detailed reports. Work with the Accounting team to resolve supplier invoicing discrepancies. Communicate with suppliers to address missed deliveries, short shipments, and other order issues. Contribute to team objectives by taking on additional responsibilities as needed.
Benefits: 100% Company paid Employee Only Medical Health Savings Account with Employer contribution 100% Company paid Life Insurance Paid Time Off Paid Holidays 401K with Employer match Medical Plan options available (two medical plans, dependent/family coverage) Health Savings Account Flexible Savings Account Optional Voluntary Benefits Including: Dental, Vision, Supplemental Life Insurance, Disability, Accident plan)
Qualifications: High school diploma or equivalent (Associate Degree or B.Sc. in Supply Chain or related fields preferred) Minimum two years experience in a purchasing position Proficient in purchasing functions, supply and inventory management. Excellent communication, negotiation and interpersonal skills Must be a detail-oriented team player with ability to prioritize, multitask and work with minimal supervision Strong organizational skills, understanding of sourcing and the ability to maintain vendor relationships Experience with spreadsheet computer applications a must Dependable and Reliable production orientation Position is based at a manufacturing/fabrication shop, climate-controlled shop environment. Interaction with machine shop employees with varying experience, engineers, supervisors as well as third-party inspectors, as needed. Working in plant and/or shop areas around production machinery Ability to lift and carry 20 pounds Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively Strong attention to detail Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform inspection duties in a fabrication/manufacturing shop, as needed. Ability to maintain focus and multitask effectively Ability to communicate technical concepts and materials specifications, written and verbal
Daily Instruments provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.   This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Full Time
11/6/2024
Houston, TX 77246
(41.5 miles)
Overview: Responsible for directing and overseeing financial strategies and activities of the corporation including preparation of current financial reports as well as summaries and forecast for future business growth for the company and its related group of companies. Serve as senior level mentor for accounting/finance efforts across the sector. Responsible for the efficiency and accuracy as well as process improvements that will support the growth of MasTec Renewables.Location & Travel: This position will be located in our MasTec Renewables subsidary office (Wanzek Construction) in Fargo, ND. This position can expect minimal travel. Relocation assistance will be provided for candidates interested in relocating to Fargo, ND.Company Overview:Wanzek Construction, IEA, and White Construction are part of the MasTec Renewables Group. Our companies have been in the renewable energy market from the beginningand we leverage that experience to deliver more effective energy infrastructure solutions. Our 20+ years of renewable energy construction experience enables us to better understand the nuances and navigate the challenges within this dynamic and heavily regulated industry.We embrace diverse perspectives not only with our employees but across all levels of our businessfrom suppliers, to community partners, to our clients. We’ve built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and ways of working into our organization. We collaborate across departments to foster innovation and encourage everyonefrom interns to executivesto voice their ideas and leave an impact. We aim to create a respectful work environment where all employees feel valued, included, and empowered to be innovative leaders in our industry.MasTec Renewables group is part of the MasTec Clean Energy & Infrastructure business segment. MasTec’s Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure. Responsibilities: Direct and oversee the accounting and finance functions and strategy of the assigned company(ies) within MasTecAssist the SVP Finance/CFO in formulating the company’s future direction and supporting tactical initiativesMonitor and direct the implementation of strategic business plansDevelop financial and tax strategiesCoordinate month end closings with operations to ensure timely preparation and issuance of monthly reporting packages to corporate parentPreparation of month end, quarter end and year end work papers and variance analysisCoordinate audits with internal and external auditorsEnsure compliance with accounting policies and procedures, including Sarbanes Oxley controlsPresent monthly financial performance to Executive managementReview and approve accounting transactions on a daily basisExpert understanding of Construction accounting and revenue recognitionLead the monthly forecasts and annual budgeting processMust proactively face challenges and provide solutionsDelegate appropriate responsibilities to accounting managersAbility to work long hours when warrantedAssistance with other corporate projects as neededManage Finance leaders responsible for General Ledger accounting, Accounts Payable and Receivable, and PayrollAppraise performance, reward and discipline employees, address complaints and resolve problemsAssist in hiring, coaching and developing estimating professionals across the sectorEvaluate and recommend solutions for a more efficient and streamlined process in all accounting areasUnderstand and mitigate key elements of risk profileMaintain relations with external auditors and investigate their findings and recommendations Qualifications: Education and Work Experience Requirements:Bachelor's degree in accounting, finance, or related field15+ years’ experience and/or training or equivalent combination of education and experience preferably in construction/EPCCPA certification requiredExperience as Corporate Controller or subsidiary controller as part of a large companyKnowledge, Skills and Abilities Required:Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the company’s Zero Injury principlesStrong computer skills, specifically ExcelExtensive knowledge in all aspects of construction accountingExperience in integrating companiesERP system conversions/integrationsExcellent communication, interpersonal and organization skills along with an attention to detail and a high level of accuracy and professionalismAbility to handle multiple tasks with simultaneous deadlines and prioritize workload in a fast-paced dynamic environmentA proven leader in mentoring and developing accounting staffStrong analytical and problem-solving skillsAbility to interact with multiple personalities at all levels within the organizationPreparation of reports, business correspondence and procedure manualsEffectively present information and respond to questions from groups of managers, clients, customers, executives and the general publicDefine problems, collect data, establish facts and draw valid conclusionsWork well under pressure and ability to meet timelines and deadlinesWork well independently and as both a leader and contributor to teamsWhat's in it for you:Financial WellbeingCompetitive pay with ongoing performance review and merit increase401(k) with company match & Employee Stock Purchase Plan (ESPP)Flexible spending account (Healthcare & Dependent care)Health & WellnessMedical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and childrenDiabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet InsuranceFamily & LifestylePaid Time Off, Paid Holidays, Bereavement LeaveMilitary Leave, including Differential Pay and Benefits ContinuationEmployee Assistance ProgramPlanning for the UnexpectedShort and long-term disability, life insurance, and accidental death & dismembermentVoluntary life insurance, accident, critical illness, hospital indemnity coverageEmergency Travel Assistance ProgramGroup legal planPosition may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact . Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud athttps://reportfraud.ftc.gov/.MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. Appcast (For Export): #appflash
Full Time
11/16/2024
Cypress, TX 77410
(40.2 miles)
Job Details: Build a Career with Meaning and Enhance Your FutureCome join us at Silverline Montessori School Cypress TX as an Administrative Assistant!At Silverline Montessori, our staff brighten children's lives every day while creating a bright future for themselves. We offer a supportive environment for our employees and empower them with the resources they need to create a positive learning environment for our students. We also help our employees build great careers. With our education incentives and career development programs, we invest in our team to ensure that they thrive. As an Administrative Assistant, you will support the efficient operations of the school by greeting families and guests both in person and over the phone, performing clerical duties, and providing support to the School Leadership and Teaching teams.How We Work for You:Competitive pay and benefitsChildcare tuition discounts (based on individual school availability) Career development programsOpportunities for advancementSupportive work environmentRelocation options at our over 100 schools nationwide.What You Get to Do:Manage the central telephone system efficiently.Act as the primary point of contact and a helpful resource for families.Demonstrate warmth, attentiveness, and responsiveness to both students and their families.Cultivate and maintain professional relationships with parents.Handle mail processing promptly and accurately.Maintain meticulous office organization.Coordinate with vendors as needed.Assist in the procurement and stocking of office supplies.May provide classroom support, if necessary.Other duties, as assigned.Starting Pay: $15.00 to $16.00, depending on education and experience.Are You Qualified Whether or not you have experience working in schools, you may be qualified to work with us. The most important quality is that you love working with children. Some of our best educators have come from other fields, including customer service, healthcare, retail, and more! If you have the following, we would love to speak with you: High school diploma or GED2-3 years of experience in a admirative similar role. Early Childhood classroom experience preferredA good driving recordAbility to use standard office equipment, such as a computer and/or smartphone.About Endeavor SchoolsSilverline Montessori is part of the Endeavor Schools family. With more than 100 schools in 14 states, Endeavor Schools is one of the nation's fastest-growing education management companies. We believe that there are many ways for children to learn, and that is why we provide schools with different educational styles and methods across the country. Come be part of a team that prioritizes the success and well-being of our amazing employees!Endeavor Schools is an Equal Opportunity Employer. Pay Range: USD $15.00 - USD $16.00 /Hr.
Full Time
11/7/2024
Rosenberg, TX 77471
(22.0 miles)
Behind every great deal at ALDI are people working to bring it all together. Our team of administrative professionals tackle the ins and outs of running a well-oiled business as they collaborate and support the operations of our National Services & divisional offices. And that helps our network of stores and warehouses run smoothly. Ready to join a team dedicated to making the ALDI Difference Position Type: Full-Time (Temporary role supporting the ALDI Divisional Office with Inventory Accounting Assistant responsibilities)Starting Wage: $23.75 per hourWage Increases: Year 2 - $24.50 | Year 3 - $25.25Work Location: Rosenberg, TXThis role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 3 days per week (i.e., work remotely up to 3 days per week; work in-office at least 2 days per week) Duties and Responsibilities:Must be able to perform duties with or without reasonable accommodation. • Conducts the division inventory accounting functions accurately and in accordance with company guidelines, and ensures the general ledger accurately reflects the value of inventory on hand.• Reviews and processes inventory price change accounts, as well as ensures accurate billing of direct store delivery items.• Assists operations and warehouse personnel with regard to inventory account inquiries and reconciliation.• Processes and prepares inventory journal entries, retail changes, prorates and manual receiving when necessary.• Maintains accurate store and warehouse perpetual inventories and assists administratively in full and partial inventory counting procedures.• Maintains accurate planning and order due times, as required, in applicable programs.• Generates reports, as required, to provide information for management decision-making.• Maintains expertise in computer applications within designated area of responsibility.• Works proactively to identify, investigate, and report irregularities within designated area of responsibility.• Cooperates and interacts effectively with leaders, co-workers, District Managers, store and warehouse employees to generate teamwork and efficiency.• Communicates relevant information with peers and leadership allowing them to fulfill their duties. • Communicates relevant information with internal and external contacts such as direct delivery suppliers.• Conducts training and cross training of knowledge and expertise within area of responsibility. • Serves as backup assistant as designated by divisional management, to ensure proper coverage of necessary responsibilities.• Collaborates with team members and communicates relevant information to direct leader. • Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information.• Other duties as assigned. Job-specific Competencies:Knowledge/Skills/Abilities • Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role.• Gives attention to detail and follows instruction.• Ability to stay organized and multi-task efficiently.• Ability to work both independently and within a team environment. • Establishes goals and works toward achievement. • Effective time management; maximizes productivity.• Proficient in Microsoft Office Suite. • Ability to interpret and apply company policies and procedures. • Excellent verbal and written communication skills. • Ability to understand, reconcile, and substantiate balances in associated General Ledger accounts. • Proficient in data entry and typing. Education and Experience: • High School Diploma / GED required. • A minimum of 1 year of relevant experience required. • Or, a combination of education and experience providing equivalent knowledge. • Associate’s Degree preferred. Physical Requirements: • Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties.• Regularly required to sit, reach, grasp, stand and move from one area to another.• Constantly and repeatedly use keyboard/mouse.• Occasionally required to push, pull, bend, lift and move up to 25 lbs. Travel: • Minimal travel required as needed for job related duties such as training, project work and administrative tasks.ALDI offers competitive wages and benefits, including:401(k) PlanCompany 401(k) Matching ContributionsEmployee Assistance Program (EAP)PerkSpot National Discount Program In addition, eligible employees are offered:Medical, Prescription, Dental & Vision InsuranceGenerous Vacation Time & 7 Paid HolidaysUp to 6 Weeks Paid Parental Leave at 100% of payUp to 2 Weeks Paid Caregiver Leave at 100% of payShort and Long-Term Disability InsuranceLife, Dependent Life and AD&D InsuranceVoluntary Term Life InsuranceALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon ALDI's receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.
Full Time
4/25/2024
Houston, TX 77008
(42.3 miles)
Want to make a difference in the lives of Houston's homeless animals? Become a Friends For Life Volunteer! We offer a variety of volunteer opportunities, and all of them make a true difference to the animals in our care. Volunteers must be at least 16 years old and attend volunteer orientation and training. Additional training beyond initial orientation and training may be required for some volunteer opportunities. Community Service hours cannot be completed through the Friends For Life Volunteer Program. Administrative Volunteers Help with the general administrative tasks that help keep the shelter running every day. This includes writing, data entry, filing and much more. Adoption Counselors Support our animals in finding their forever homes by reviewing adoption applications, conducting interviews and working side-by-side with adoptions staff to screen applicants for placement into adoptive homes. Behavior Volunteers Learn about animal behavior and work directly with our behaviorists and trainers to rehabilitate animals at the shelter with behavior challenges. Cat Volunteers Support cats that live at the shelter, or at our Petsmart adoption center, by caring for their daily needs, socializing them, feeding, providing enrichment and maintaining their living spaces. Knowledge of cat behavior is helpful but not required. This opportunity requires a moderate to high level of physical activity. Dog Volunteers Care for dogs that are temporarily boarding at the shelter by walking, providing enrichment, feeding, training, socializing them and maintaining their living spaces. Knowledge of dog behavior is helpful but not required. This opportunity requires a moderate to high level of physical activity. Fix Houston Help locate cat colonies by walking targeted neighborhoods and talking to residents. Set up traps and catch cats, transport them to be vaccinated and spayed/neutered, help them recover from surgery and drive them back to their home territories. Work Fix Houston events offering free spay/neuter surgeries and vaccinations to pets belonging to residents in underserved sections of Houston. This opportunity requires a moderate to high level of physical activity. Mobile Adoption Event Volunteers Work at our off-site mobile adoption locations and assist in setting up the mobile adoption area, caring for and handling the animals, and speaking to the public about Friends For Life's mission and programs. This opportunity requires a high level of physical activity. Reception Volunteer at our front desk and be the friendly face of Friends For Life by greeting the public and helping answer phones.
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Full Time
11/1/2024
Waller, TX
(21.0 miles)
$20.00 to $22.00 / hr
Our corporate office is currently located in Spring Branch, but will move to Waller in 6 months. This position is part of the corporate office.
The Office Manager/Payable/HR encompasses responsibilities for managing daily office operations, overseeing accounts payable functions, and supporting basic HR tasks, including onboarding, employee records, and potentially assisting with recruitment, all within a single role, acting as a central point of contact for administrative needs within the company.
Office Management: Managing office operations, including scheduling meetings, managing calendars, coordinating office supplies, and maintaining a clean and organized workspace. Overseeing office equipment, ensuring maintenance and repairs are handled promptly. Handling incoming calls and emails, directing inquiries to appropriate staff. Assist owners/management as needed. Work with the Estimator on paperwork for the bid process. Create invoices for customers/keep monthly spreadsheets.
Accounts Payable: Processing invoices, verifying accuracy, and ensuring timely payments to vendors. Maintaining accurate records of accounts payable transactions. Reconciling vendor statements and resolving discrepancies. Managing vendor relationships.
HR Support: Assisting with new employee onboarding process, including paperwork and orientation Maintaining employee records and personnel files Processing payroll and benefits administration (may be limited depending on company structure) Supporting recruitment efforts by posting job openings and coordinating interviews Handling basic employee inquiries regarding company policies, procedures, vacation, and insurance
Benefits: Competitive hourly rate $20.00 to $22.00 an hour, paid weekly Comfortable work schedule: 7am-4pm with a 1-hour lunch break Comprehensive benefits package, including 401k, dental, health, vision insurance, and vacation
Qualifications: Excellent organizational and time management skills Strong attention to detail and accuracy in data entry Proficiency in accounting software and office suite applications Excellent communication and interpersonal skills to interact with various stakeholders Ability to prioritize tasks and meet deadlines  Must be able to pass a drug test and Criminal background check Computer Ease Experience a plus Notary License a plus Fluent in Spanish a plus
Part Time
10/26/2024
Houston, TX 77077
(29.2 miles)
$15.00 / hr
We are looking for Part-Time Night Trash Collectors to join us!
You must have an open bed pickup truck or vehicle with trailer.
Are you interested in a part-time opportunity to earn extra income in the evenings? Do you like working outdoors and staying active? If so, you may be a good fit for our Apartment Trash Collector position.
Valet Living is hiring for a Part Time Apartment Trash Collector (Service Valet) to work during the evening hours in your local area. This is a great paying, part time job that is a great way to earn extra money or supplement income while working another job.  You’ll enjoy working outdoors, on your own, in a stress-free environment and get a workout while you do this job.  We are an essential business that continues to grow, and our associates benefit from reliable hours, consistent pay, and promotional advancement opportunities.
We offer an immediate start date and provide hands-on, paid training. No experience is necessary.
Collect trash and recycling bags door to door within a local apartment community and take these items to the trash compactor or dumpster on the property site (no large or bulk items and no offsite driving and/or dumping) Typically work 5 nights a week from Sunday through Thursday. Enjoy weekends off! Work 2-3 hours per night, start time is either 7:00pm or 8:00pm and you are done between 10:00 pm - 11:00 pm (some positions may have earlier start/end times and Sundays may require more hours) Part time hours working 10-15+ hours per week
Benefits: 
Great pay - pickup truck owners and vehicles using trailers will receive the higher part of our pay range. Get paid as you earn using EarnIn**. All driving is done while on community property – no offsite driving or dumping. Paid training and opportunity for growth within the company Employee referral bonus program – get paid for your referrals Earn reward incentives through our recognition program Tuition reimbursement Stay physically fit while working outdoors
**EarnIn is a mobile app that gives people access to their money as they earn it – without waiting for payday.
Qualifications: Must be at least 18 years of age A smart phone with data plan to access our mobile app An open bed pickup truck or vehicle with trailer A valid driver's license Current auto insurance in your name for your vehicle Ability to work indoors or outdoors in changing weather conditions Ability to lift and transport up to 50 lbs
Safety statement: Socially distanced work environment All required Personal Protective Equipment (face covering, gloves, safety vest, etc.) is provided free of charge Our processes exceed the CDC and OSHA guidelines on COVID-19 safety Zero reported occupationally transmitted cases of COVID-19 Dedicated team of occupational health & safety professionals that manage all aspects of associate safety, including COVID-19 protocols.
Valet Living is an Equal Opportunity Employer that values the strength diversity brings to the workplace. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.
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