Portland, ME 04103 • (43.4 miles) • Full Time • 9/22/2026

Position Summary:The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities.Key Responsibilities:· Answer, screen, and direct incoming phone calls and emails.· Maintain organized filing systems (physical and digital).· Scan and organize incoming mail.· Make routine bank deposit deliveries.· Complete administrative updates to portals/online tools, and tasks of operations.· Prepare and edit document

Auburn, ME 04210 • (33.7 miles) • Full Time • 9/17/2026

Evergreen Subaru is looking for someone with superior organization skills and a high attention to deal to help keep our Office running smoothly.Primary duties:- Scanning paperwork from various departments into our electronic records system- Filing scanned paperwork- Maintaining Dealership supplies including preparing the supply order and processing supplies received- Shredding confidential paperworkSecondary Duties:- Running errands as needed- Occasional customer vehicle pickup or drop off for the service teamRequirements:- Valid Driver's License- Ability to use a computer is required.- Prior experience in an office setting is preferred.The position will be about 15-20 hours per week. The schedule is flexible on the days and times that make up those 15-20 hours.Evergreen Subaru provides a

Fairfield, ME 04937 • (40.9 miles) • Full Time • 9/4/2026

OverviewThe Administrative Office Specialist provides professional clerical and administrative support to the division by providing support to managers, employees, and customers, assisting in daily office needs, and managing the company’s general administrative activities. The incumbent supplies information to callers, maintains files, organizes and maintains schedules and appointments, generates standard reports, and produces correspondence.This role involves a high volume of customer service activities as part of day-to-day operations.Hiring Range: $20.00-$22.00 per hourThis position is full-time on-site, Monday through Friday from 8am-5pm!ResponsibilitiesManages daily workflows of outgoing and incoming mail in a timely manner.Communicates with vendors in a professional manner to collect

Portland, ME 04103 • (43.4 miles) • Full Time • 9/30/2026

Our Gas Controller team work an alternating day and night shift schedule to accommodate a 24/7/365 Gas Control Operation, compliant with PHMSA CFR 192.631 Control Room Management expectations.All shifts are worked in-office, from one of the Gas Control Rooms in either Portsmouth NH, Exeter NH, or Portland ME.Our CompanyMore than a utility company, Unitil provides energy for life.Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably.Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the com

Portland, ME 04101 • (43.4 miles) • Full Time • 9/26/2026

Description: Summary of FunctionsSupports accounting functions including, but not limited to, accounts payable, billing, transaction processing and coding, vendor account maintenance, account reconciliation support, client and vendor account coordination, and other accounting functions as assigned.Oversee and manages the complete payroll process including accurately calculating wages, bonuses, and deductions.Administers all employee benefits programs.Assists with core HR functions including onboarding, payroll support, benefits coordination, training logistics, and employee communicationsEssential Duties and ResponsibilitiesSupport accounts payable activities, including invoice processing, coding, approval coordination, vendor account maintenance, and resolution of routine vendor inquiries

Brunswick, ME 04011 • (22.5 miles) • Full Time • 9/26/2026

We are looking for a detail-oriented Data Entry Clerk to support sales and revenue operations through accurate data management and CRM updates in Brunswick, Maine. This Long-term Contract position offers the option of a 25 hour workweek and is expected to run for approximately six months. The ideal candidate brings strong consistency, comfort working in Excel, and the ability to handle sensitive business information with discretion.Responsibilities:• Enter, update, and maintain sales-related information in internal databases and CRM platforms with a high level of accuracy.• Review records for completeness, correct inconsistencies, and verify data before submission or upload.• Support revenue operations activities by organizing large volumes of information in a timely and methodical manner.

Portland, ME 04101 • (43.4 miles) • Full Time • 9/25/2026

Benefits:401(k)401(k) matchingBonus based on performanceOpportunity for advancementTraining & developmentAbout the Role: Julian Eian Juel Moving and Cleaning is looking for a motivated and organized Local Dispatcher to join our growing team. This is a fast-paced, people-focused role where you'll be the backbone of our daily operations keeping crews on schedule and customers happy. If you thrive in a dynamic environment and love keeping things running smoothly, we want to hear from you! Responsibilities:Coordinate and schedule daily moving and cleaning crews across local service areasCommunicate job details, routes, and updates to drivers and field teams in real timeServe as the primary point of contact between customers and crews on day-of logisticsMonitor job progress and adjust schedules

Portland, ME 04101 • (43.4 miles) • Full Time • 9/17/2026

SUMMARYThis position provides oversight and supervision of non-clinical care team members with a focus on skills development, coaching, and quality assurance. The Administrative Supervisor also performs day-to-day operations relating to staffing, schedules, and patient flow.This position also manages the development and delegation of workflows for non-clinical care team members. This includes identifying opportunities to improve efficiency, standardize documentation of relevant patient information, and to streamline communication and processes between departments.CORE RESPONSIBILITIES: • Leadership Competencieso Personnel Management Directly supervises non-clinical personnel (medical receptionists and health unit coordinators). Continuously improves and conducts departmental new employee o

Wiscasset, ME • (6.3 miles) • Full Time • 9/15/2026

OverviewNow Hiring: Service Technician Dispatcher – Security SystemsLocation:Wiscasset, ME (On-Site) Schedule:Monday–Friday | 8:00 AM – 5:00 PMPay: $20–$24 per hour Position Type:Full-TimeHelp Keep Our Team Connected and Our Customers SupportedAre you organized, enjoy helping people, and have a knack for keeping schedules running smoothly? Join Cunningham Security as a Service Technician Dispatcher, where your communication and coordination skills will help our technicians deliver dependable service to our customers.Cunningham Security is an established provider of customized commercial and residential security solutions. In this role, you’ll work closely with our customers, service technicians, and production department to coordinate appointments, organize daily service needs, and create

Belfast, ME 04915 • (39 miles) • Full Time • 9/15/2026

Position Summary:The Dispatcher is responsible for scheduling and coordinating deliveries, communicating with drivers and customers, monitoring delivery activities and ensuring materials are delivered accurately and on time. This role is a key link between sales, drivers and customers.Key Responsibilities:- Schedule and dispatch delivery trucks and drivers according to customer orders and delivery priorities- Coordinate daily delivery routes to maximize efficiency and minimize transportation costs- Communicate delivery schedules and updates to customers and contractors- Verify order details, delivery locations, and any special handling requests- Work closely with yard workers to ensure orders are pulled correctly for transfers- Ensure compliance with company policies, DOT transportation re

Portland, ME 04101 • (43.4 miles) • Full Time • 9/9/2026

Part-Time Payroll SpecialistDrummond Woodsum is seeking an experienced part-time Payroll Specialist to manage payroll for approximately 200 employees working across eight states. We are looking for someone with strong payroll knowledge who can independently manage the complete payroll cycle with accuracy, sound judgment, and a high level of discretion.The Payroll Specialist will work closely with Human Resources, Finance, and third-party vendors in a digital-first environment. In addition to processing payroll, this position will be responsible for processing, funding, and reconciling 401(k), HSA, and FSA contributions and identifying opportunities to strengthen payroll processes and controls.Key Responsibilities:Independently process regular, off-cycle, and final payrolls in accordance wi

Lewiston, ME 04240 • (29.8 miles) • Full Time • 9/8/2026

ADispatcher, under the supervision of a manager, is responsible for communicating with drivers, school district personnel, and parents for daily routes, trips, and extracurricular activities of students for our clients. The Dispatcher has significant, daily contact with all levels of Company personnel and as necessary with outside entities such as insurance brokers, attorneys, business partners, and the public. Contacts are generally for the purpose of dispensing information, providing technical advice or policy interpretation or for program coordination. These contacts will require considerable judgment, diplomacy and discretion and the ability to communicate clearly. The Dispatcher deals regularly with sensitive and/or confidential information and therefore must exercise extreme care in

Portland, ME • (43.3 miles) • Full Time • 9/4/2026

Job SummaryWe are seeking an organized Part-Time Bookkeeper to manage our daily financial activities. This is an on-site position based in either our Portland, ME or Danvers, MA office. This role is ideal for someone who thrives in a small office environment, enjoys working independently, and is looking for a consistent schedule of 20 to 30 hours per week.Key ResponsibilitiesERP Maintenance: Process financial transactions and maintain the general ledger within our ERP system.Accounts Payable (AP): Review vendor invoices, code accounts, and manage timely payments.Accounts Receivable (AR): Create customer invoices, apply payments, and monitor aging reports.Reconciliations: Complete monthly bank and credit card reconciliations to ensure record accuracy.Journal Entries: Prepare and post necess

Augusta, ME 04330 • (23.3 miles) • Full Time • 9/28/2026

All Lowe’s associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means:• Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe’s associates) and external customers.• Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently.• Engaging in safe work practices and encouraging others to do the same.The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll.This role maintains associate paperwork, organizes the break and training rooms, and u

Portland, ME 04101 • (43.4 miles) • Full Time • 9/4/2026

Benefits:401(k)401(k) matchingCompetitive salaryFlexible schedulePaid time offTraining & developmentBonus based on performanceOpportunity for advancementHOW TO APPLY: Click the CAREERS page on our COMPANY SITE. Scroll down to the bottom, and press on APPLY TODAY! Copy & Paste: https://agingkingdomhomecare.com/career-opportunities/ OR: Schedule a time to come into the office to complete an application! FOR QUESTIONS OR CLARIFICATIONS: Call About Us: Aging Kingdom Homecare is a faith-based, non-medical, in-home care provider that seeks to maintain Quality Life through Quality Care in our clients' homes and the industry. We provide personal care, light housekeeping, transportation and errands, medication reminders, companionship, spiritual care, and much more. Our goal is to add value to the

Topsham, ME 04086 • (20.2 miles) • Full Time • 9/30/2026

Pay based on experiencePart-time - Coverage would be for Friday evening and Saturday day shift - Other shifts as neededIf you thrive in a dynamic environment and are flexible with your schedule, this could be the perfect opportunity for you!At The Highlands, we are dedicated to enriching the lives of our residents through compassionate care and unwavering support. We are seeking individuals who share our commitment to creating exceptional living experiences and who are eager to contribute to a supportive, family-like atmosphere. When you join The Highlands, you become an integral part of a team that values making a positive difference every single day. If you are driven by empathy and excellence, we invite you to bring your talents to our welcoming community.Full-time benefits include:PTO

Topsham, ME 04086 • (20.2 miles) • Full Time • 9/29/2026

MjjM Salons is looking for fun-loving, confident, hardworking individuals to help ourprofessionalstylists provide a great in-salon experience for our guests.You will be the face of the salon;greet customers upon their arrival, be conversant in services, retail, and pricing, and process transactions. You will take the lead in managing the guest flow of the salon and communicating with guests until seated with their stylist. You will assist in managing retail, cleaning, stocking and upkeep of the salon, and other administrative duties. To be successful in thisrole, you should be highly organized, have strong communications skills, be adept on computers and point of sale systems, and be able to manage clients with grace and a smile, even during peak demand!You deserve to be part of an amazing

Portland, ME • (43.3 miles) • Full Time • 9/17/2026

Do you love helping people, staying organized, and creating exceptional customer experiences?At Berlin City Toyota, every outstanding customer experience begins with the first hello. We're looking for a friendly, professional, and customer-focused Customer Relations Associate to become the face and voice of our dealership.Whether you're welcoming guests at the front desk or assisting customers over the phone, you'll play an essential role in delivering a seamless, positive experience that leaves a lasting impression. Your ability to connect with people, anticipate their needs, and ensure every interaction is handled with care will directly contribute to our reputation for exceptional customer service.No automotive experience? No problem. We'll provide the trainingyou bring the positive att

Farmingdale, ME 04344 • (19.1 miles) • Full Time • 9/11/2026

Company Description Full-time OpportunityAtKennebec Physical Therapy, our number one priority is the patient. We strive to provideindividualized treatment with hands-on, compassionate care. We do not rush our patients or our clinicians. Rather, we perform comprehensive evaluationsandencourage patient input for treatment planning and goal setting.Our philosophy is to provide the highest quality therapy through personalized care and education. We support creative and individualized intervention. Ourpersonalizedapproach ensures patient comprehension and will enhance proper treatment progression tosecure the best outcome for ourpatients. In order for full return to an active and healthy lifestyle, the patient must be involved and educated in the recovery process.Job Description As aMedical Rec

Augusta, ME 04330 • (23.3 miles) • Full Time • 9/8/2026

Description: Kennebec Valley Community Action Program (KVCAP), which seeks to strengthen individuals, families and communities through direct services and community collaborations that create solutions to poverty, is looking to hire a self motivated and organized Building Receptionist. The Building Receptionist is responsible for operating phone lines, greeting all external and internal customers and for providing general administrative customer service support to the programs occupying the building. Provides information and referrals to clients as appropriate.Requirements: Two years’ clerical/office experience including accurate keyboarding and math skills.Strong typing and computer skills with the ability to create documents and reports using office applications.Strong interpersonal, org

Brunswick, ME 04011 • (22.5 miles) • Full Time • 9/4/2026

Benefits:Opportunity for advancementPaid time offTraining & development401(k) matchingBonus based on performanceROLE DESCRIPTION:Chris Grimes Insurance Agency is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a receptionist. Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES:Greet customers warmly in person and over the phone, directing them to the appropriate team members.Manage appointment scheduling and office communications.Assist

Portland, ME 04103 • (43.4 miles) • Full Time • 9/15/2026

Position Overview: We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks.Key Responsibilities:Manage document storage, file upload inloadingReview mail, organize, scan appropriatlySupport executive leadership with scheduling, calendar management, and coordination of team meetings.Capture meeting notes, track action items, and follow up with participants to ensure timely completion.Coordinate and organize team events, including logistics and vendor managemen

Portland, ME 04105 • (41 miles) • Full Time • 10/1/2026

We are looking for a Controller to support a nonprofit organization in Falmouth, Maine through a Contract engagement. This role combines hands-on financial oversight with detailed document management, making it ideal for someone who can balance accounting accuracy with strong organizational discipline. The position will play an important part in maintaining reliable financial records, supporting close activities, and ensuring critical documentation is properly compiled and accessible. Responsibilities: • Oversee daily accounting activities for a nonprofit environment, ensuring transactions are recorded accurately and in a timely manner. • Manage month-end closing tasks, including journal entries, account analysis, and preparation of supporting financial documentation. • Perform account rec

Portland, ME 04103 • (43.4 miles) • Full Time • 9/19/2026

Our CompanyMore than a utility company, Unitil provides energy for life.Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably.Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the communities in which we live and conduct business. The continued success of Unitil is enhanced through initiatives that promote diversity and value our employees.Take advantage of a comprehensive benefits package.Unitil offers competitive salaries, a consumer-driven health plan, dental and vision coverage, flexi

Yarmouth, ME 04096 • (34.5 miles) • Full Time • 9/23/2026

SUMMARY: This role will serve as the first point of contact for patients, providing exceptional customer service while managing front desk operations. Responsible for patient check in and check out, scheduling necessary follow up and ancillary appointments, payment collection, and maintaining accurate patient records.CORE RESPONSIBILITIES:Greet incoming patients using friendly, respectful communicationObtaining and documenting up to date demographic information for patients, including updated insurance information, license information, etc.Accept patient payments and document accordinglyFamiliar with payments required from patients enrolled in all insurance plans that InterMed participates with and collect necessary co-paysMaintain accurate transaction batches on credit card machine; balan

Portland, ME 04101 • (43.4 miles) • Full Time • 9/30/2026

Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portland, Maine. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment.Role: Litigation Legal AssistantLocation: Portland, MESalary: $65,000 - $75,000 (depending on experience)Schedule: In Office M-F during onboarding, then hybrid (3 days in, 2 days remote)Responsibilities:Assist with trial, deposition, hearing, and other court proceeding preparatio

Portland, ME 04101 • (43.4 miles) • Full Time • 9/4/2026

SUMMARY: This role will serve as the first point of contact for patients, providing exceptional customer service while managing front desk operations. Responsible for patient check in and check out, scheduling necessary follow up and ancillary appointments, payment collection, and maintaining accurate patient records.CORE RESPONSIBILITIES:Greet incoming patients using friendly, respectful communicationObtaining and documenting up to date demographic information for patients, including updated insurance information, license information, etc.Accept patient payments and document accordinglyFamiliar with payments required from patients enrolled in all insurance plans that InterMed participates with and collect necessary co-paysMaintain accurate transaction batches on credit card machine; balan